Administrative Assistant

Capelli New York; New York (NY); On-site; USD 45,000 - 58,000; Full time

Job summary

GMA Group dba Capelli New York and Ballet Group LLC is seeking an Administrative Assistant to support sales, product development, production and e-commerce from our New York City office. The role is full-time with a 9:00 AM to 6:00 PM schedule, five days a week.

The ideal candidate will have strong analytical and communication skills, be detail oriented, and committed to building a career. Experience with Excel and the ability to work in a fast-paced environment are essential.

Qualifications

• Proven ability to use Excel for data entry, tracking, and reporting.
• Strong organizational skills with meticulous attention to detail.
• Excellent written and verbal communication abilities.
• Highly detail-oriented with strong follow-up and accuracy.
• Ability to multi-task and prioritize in a fast-paced environment.
• Team player capable of collaborating with cross-functional groups.

Responsibilities

• Manage administrative tasks related to sales, product development, production and e-commerce.
• Follow up, review, and maintain the organization of sales orders, purchase orders and product lifecycle.
• Process sales orders to meet deadlines and customer ship windows.
• Liaise with internal teams to ensure project actions meet schedules.
• Help process and complete sample requests for customers.
• Sort and manage samples received from overseas and customers daily; log and route to the appropriate person.
• Assist with showroom maintenance.
• Create social media and email campaigns aligned with the brand.
• Review customer service messages and respond to represent the brand positively.
• Perform other duties as assigned.

Skills

Excel

Organization skills

Written and verbal communication

Detail oriented

Multi-tasking

Team player

Job description

GMA Group dba Capelli New York and Ballet Group LLC. is a major U.S. manufacturer and distributor of apparel, footwear, novelty and gift products, jewelry, fashion accessories, handbags, PPE, and sports/athletic apparel for women, men, and kids. We were established in 1990 and have approximately 600 employees in the U.S.A. and 2,500 employees worldwide. We have locations in the U.S.A., UK, China, Hong Kong, Germany, and Bangladesh.

What We Are Looking For:

We are seeking an Administrative Assistant. The overall aim of this role is to assist with the essential duties of sales, product development, production and e-commerce. The ideal candidate will have strong analytical and communication skills, is detail oriented, and serious about having a career, not just a job. This is a full-time position in our New York City Office working 5 days a week from 9:00AM to 6:00PM.

Responsibilities:

• Manage administrative tasks related to sales, product development, production and e-commerce
• Follow up, review, and maintain the organizing of sales orders, purchase orders and product lifecycle
• Process sales orders in a timely manner to meet deadlines and customer ship windows
• Liaise with internal teams (product development, sales, etc.) to ensure all actions of a project are made in time to meet the schedule deadlines
• Help process and complete sample requests for customers
• Sort through and manage samples received from overseas and customers on a daily basis.Log and send the samples received to the appropriate persons (i.e. development manager, sales, etc.)
• Assist with showroom maintenance
• Create social media and email campaigns that align with brand
• Review customer service messages and provide responses to represent our brand positively
• Perform other duties as assigned

Requirements:

• Experience with Excel
• Excellent organizational skills and attention to detail
• Strong written and oral communication skills
• Ability to work effectively in a fast-paced environment
• Extremely detail oriented with excellent follow up skills
• Ability to multi-task and prioritize to meet deadlines
• Strong communication skills and able to work as part of a team

GMA Group is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment without regard to gender, race, religion, national origin, ethnicity, disability, gender identity/expression, sexual orientation, age, veteran or military status, or any other category protected under the law. GMA Group is an equal opportunity employer; committed to a community of inclusion, and an environment free from discrimination, harassment, and retaliation.