Sales Assistant

Gina Group; New York (NY); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Hybrid work schedule

PTO and holidays

Health, dental and vision coverage

401K and profit sharing

Team events

Job summary

Gina Group in New York is seeking a Sales Assistant to support the sales team, acting as a liaison between design, sales, production and logistics, and to ensure orders move smoothly through the ERP system.

The ideal candidate will have an Associate or Bachelor’s degree, at least one year in an administrative role, high energy, the ability to multi-task and work under pressure, plus strong organizational and communication skills. Hybrid schedule offered with four onsite days and one day remote.

Qualifications

• Associate or Bachelor’s degree required.
• 1 year in an administrative role preferred.
• High energy, ability to multitask and meet deadlines.
• Strong organizational and communication skills.

Responsibilities

• Serve as liaison between design, sales, production, and logistics.
• Monitor and review inventory and allocation reports, ensuring accurate order processing.
• Review EDI/non-EDI orders and support order entry in ERP; manage reports.
• Participate in weekly meetings and keep management informed of blockers and risks.

Skills

Communication

Organization

Multitasking

Attention to detail

Problem solving

Team collaboration

Education

Associate or Bachelor’s degree

Job description

Gina Group is an industry-leading wholesale fashion apparel and accessories company specializing in design, manufacturing, and distribution to retail markets. Gina has been supplying retail markets with kids, juniors, misses, and men’s products for over 35 years and continues to keep pace with the ever-changing retail landscape.

Visit us at www.ginagroup.com to learn more about us.

The Sales Assistant is a key player in the sales process which serves as the liaison between design, sales, production, and logistics. This role is responsible for supporting the needs of the sales team and ensuring that all customer requests are addressed and that all orders flow through the system smoothly.

Responsibilities

• Serve as liaison between design, sales, production, and logistics
• Monitor inventory and available to sell reports
• Review daily inventory allocation reports
• Analyze, understand, communicate, and resolve any allocation issues
• Follow up with logistics on shipping related issues
• Setting up detailed item set up sheets for customers and ensuring items properly set up in our ERP system
• Ensure showrooms are organized and set up properly
• Put together sales recaps and follow up with buyers as needed
• Ensure that all selling tools are updated as needed
• Review EDI and non-EDI orders with CSR’s to include backorders, oversold and late orders
• Submit work orders and transfer requests when needed
• Manage reporting to include bulk order reports, open orders by Salesperson, old bulk order alert CTO, Oversold order report, and backorders by salesperson
• Buyer communication as directed by Sales
• Import bulk orders into ERP
• Participate in weekly meetings as conducted by the Senior Fulfillment Operations Manager
• Keep management informed of situations that will impact department goals
• Perform other related duties as assigned by management to support the department’s business needs.
• Understand and follow Gina’s employee policies and procedures.

Qualifications

• Associate or Bachelor’s degree
• 1 year in an administrative capacity preferably in the fashion industry
• High energy level, positive attitude, and ability to multi-task
• Must work well under pressure and tight deadlines
• Strong problem-solving ability
• Strong organizational, communication and attention to detail are a must

Benefits and Perks

• Hybrid work schedule (4 days onsite; 1 day work from home) & early Fridays
• Generous PTO and paid holidays
• Comprehensive health, dental and vision coverage with FSA
• 401K & Profit sharing
• Team building and Company events

NY Pay Transparency

The pay range for this position is ($50,000 – $55,000) annually based on skills and experience.

Equal Opportunity Employer

Gina Group is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.

Recruitment Agencies

• Gina Group does not accept unsolicited agency resumes and will not be held responsible for any fees related to unsolicited resumes.