Legal Executive Assistant- 3547000

AMS Staffing Inc.; New York (NY); On-site; USD 100,000 - 115,000; Full time

Job summary

A leading law firm in New York is seeking a Legal Executive Assistant to provide essential administrative support to senior partners and attorneys. The ideal candidate is proactive, detail-oriented, and has strong organizational skills. Responsibilities include drafting legal documents, managing calendars, and assisting with client communications. This role offers a competitive salary between $100k-$115k, full onsite work environment, and significant benefits. Professionalism and the ability to handle sensitive information with discretion are essential.

Qualifications

• Exceptional organizational and multitasking skills.
• Ability to handle confidential information discreetly.
• Strong attention to detail and excellent proofreading skills.

Responsibilities

• Provide high-level administrative support to senior partners.
• Manage attorney calendars and schedule meetings.
• Draft and edit legal documents including retainer letters.

Skills

Initiative and problem-solving

Organizational skills

Interpersonal abilities

Attention to detail

Typing skills

Communication skills

Tools

Microsoft Office Suite

Job description

Please connect with me on LinkedIn as well @Christopher Barr

Job Title: Legal Executive Assistant

Location: New York, New York 10022

Salary/Payrate: $100k-$115k and AWESOME benefits!!!

Work Environment: 100% Onsite (5 days per week in office)

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

About the Firm

Our client is one of the nation’s largest and most highly regarded law firms dedicated exclusively to international trade and customs law. The firm represents a broad spectrum of clients—from privately held companies to Fortune 100 corporations—across industries including textiles, consumer electronics, pharmaceuticals, chemicals, automotive products, agriculture, telecommunications, steel, and other global manufacturing and distribution sectors.

The practice is highly transactional and fast-paced, handling a significant volume of diverse client inquiries that require precision, organization, and expedited responses.

Position Overview

The Legal Executive Assistant will provide high-level administrative support to senior partners and a team of four to five attorneys. This role is ideal for a proactive, detail-oriented professional who thrives in a dynamic legal environment and can manage multiple priorities with discretion and efficiency.

Key Responsibilities

• Open new client matters and coordinate internally to ensure firm procedures are followed
• Enter and maintain client contact information in CRM systems
• Prepare PowerPoint presentations and other client-facing materials
• Draft, edit, and finalize retainer letters, audit letters, and correspondence
• Review and redline agreements and other legal documents
• Manage attorney calendars, schedule meetings, and coordinate travel arrangements
• Organize and support meetings and conferences, including logistics and registrations
• Prepare expense reports and check requests
• Enter attorney time entries as needed
• Maintain client files, CLE records, and document management systems
• Manage incoming calls and coordinate virtual meetings (Teams)
• Organize client communications and maintain accurate digital filing systems
• Provide cross-coverage for other Legal Executive Assistants and Reception
• Assist with special projects, including occasional personal support for partners

Qualifications

• Strong initiative and ability to resolve issues independently
• Exceptional organizational and multitasking skills
• Professional maturity and excellent interpersonal abilities
• Collaborative team player willing to share responsibility and support colleagues
• Strong attention to detail with excellent proofreading and typing skills
• Ability to handle confidential and sensitive information with discretion
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Comfortable working in a fast-paced, client-service-driven environment
• Excellent written and verbal communication skills