Administrative Assistant

S:US; New York (NY); On-site; USD 24,000 - 26,000; Full time

Benefits offered by this job

Health and wellness resources

Generous PTO

Professional development

Job summary

S:US seeks an Administrative Assistant in New York to serve as the first point of contact for the program. You will perform clerical tasks, engage with program participants, and support operations with confidentiality and integrity.

Responsibilities include communications, calendar management, and data entry in Excel and EHR systems, while upholding the agency values and coordinating with stakeholders.

Qualifications

• HSD or equivalent required.
• At least one year of administrative experience.
• Experience in social services preferred.

Responsibilities

• Perform general clerical duties including photocopying, faxing, mailing, filing and deliveries.
• Handle internal and external communications via phone, email, and written correspondence.
• Coordinate with staff, clients, visitors, and vendors; manage office calendar.
• Data entry into Excel and Electronic Health Records (EHR) systems; maintain accurate records.
• Represent the organization professionally to outside resources and support core values.

Skills

Administrative experience

HIPAA knowledge

Education

HSD or equivalent

Tools

Excel

EHR systems

Job description

Min

USD $17.10/Hr.

Max

USD $19.23/Hr.

Position Overview

SCOPE OF ROLE:

The Administrative Assistant will be the first point of contact/face/front line of our program. In addition to clerical duties you will be called upon to engage and assist with program participants/individuals we serve. As a member of S:US you are committed to acting with integrity, as demonstrated by treating people consistently, honestly and fairly to help them achieve their own goals and the goals of the agency.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Perform general clerical duties including but not limited to photocopying, faxing, mailing, filing and arranging for deliveries
• Exercise discretion in handling sensitive information as required by HIPPA and Agency guidelines
• Handle all internal and external communications using phone, email, and written.
• Handle phone system with multiple lines
• Coordinate with internal and external stakeholders including staff, clients, visitors, and vendors
• Arrange, schedule and coordinate office calendar
• Prepare and edit communications, presentations and other documents
• Database management including but not limited to data entry into Excel and Electronic Health Records (EHR) systems
• File and retrieve documents and reference materials
• Provides timely, accurate and clear documentation according to established policies and procedures
• Handles completing demands by responding effectively to challenges, deadlines, and emergencies
• Responds to consumer needs promptly, accurately and with courtesy and respect
• Represents the organization in a positive and appropriate manner to outside resources
• Supports the mission and values of SUS and draws attention to behavior that undermines group effectiveness or is inconsistent with core values
• Additional duties as assigned

Qualifications

REQUIRED EDUCATION AND EXPERIENCE

• HSD or equivalent required
• A minimum of one-year experience in an administrative setting
• Some knowledge/experience working in the social service or related field is preferred

Company Overview

S:US IS AN EQUAL OPPORTUNITY EMPLOYER

Join a team of employees who care about the wellbeing of others. We believe in fostering a culture built on our core values: respect, integrity, support, maximizing individual potential and continuous quality improvement. From health and wellness resources to generous PTO, professional development, and more, explore all that we offer on our Benefits Page and see how S:US invests in you.

We believe in fostering a culture built on our core values: respect, integrity, support, maximizing individual potential and continuous quality improvement.

All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, age, sexual orientation, national origin, veteran status, or genetic information and including all other statuses protected by Federal, State and Local laws. S:US is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities, including allowance of the use of services animals. To request reasonable accommodation or if you believe such a request was improperly handled or denied, contact the Leave Team at [e-mail].

Work Location

In Person