Administrative Assistant

careers-sus; New York (NY); On-site; USD 54,112,000 - 57,308,000; Full time

Job summary

S:US is seeking an Administrative Assistant to be the first point of contact and support program participants. You'll perform clerical tasks, manage communications, and coordinate calendars while ensuring HIPAA compliance and professional representation of the organization.

The role requires a High School Diploma, up to two years in an office setting, and strong verbal/written communication. Valid NY driver's license is a plus. This is an in-person position supporting SUS programs.

Qualifications

• High School Diploma or equivalent is required.
• Minimum two year experience in an office setting is preferred.
• Computer skills, including word processing and spreadsheets.
• Good verbal and written communication skills.

Responsibilities

• Perform general clerical duties including photocopying, mailing, filing and deliveries.
• Handle communications via phone, email and written communications.
• Manage a multi-line phone system and coordinate office calendar.
• Prepare and edit communications and documents; data entry into Excel and EHR.
• Provide timely, accurate documentation per policies; support internal/external stakeholders.
• Represent the organization professionally to outside resources.

Skills

Verbal communication

Written communication

Computer skills

Education

High School Diploma or equivalent

Tools

Word processing

Spreadsheets

Job description

Min

USD $19.00/Hr.

Max

USD $20.00/Hr.

Position Overview

The Administrative Assistant will be the first point of contact/face/front line of our program. In addition to clerical duties you will be called upon to engage and assist with program participants/individuals we serve. As a member of S:US you are committed to acting with integrity, as demonstrated by treating people consistently, honestly and fairly to help them achieve their own goals and the goals of the agency.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Perform general clerical duties including but not limited to photocopying, faxing, mailing, filing and arranging for deliveries
• Exercise discretion in handling sensitive information as required by HIPPA and Agency guidelines
• Handle all internal and external communications using phone, email, and written.
• Handle phone system with multiple lines
• Coordinate with internal and external stakeholders including staff, clients, visitors, and vendors
• Arrange, schedule and coordinate office calendar
• Prepare and edit communications, presentations and other documents
• Database management including but not limited to data entry into Excel and Electronic Health Records (EHR) systems
• File and retrieve documents and reference materials
• Provides timely, accurate and clear documentation according to established policies and procedures
• Handles completing demands by responding effectively to challenges, deadlines, and emergencies
• Responds to consumer needs promptly, accurate and with courtesy and respect
• Represents the organization in a positive and appropriate manner to outside resources
• Supports the mission and values of SUS and draws attention to behavior that undermines group effectiveness or is inconsistent with core values
• Additional duties as assigned

Qualifications

• High School Diploma or equivalent is required.
• Minimum two year experience in an office setting is preferred.
• Computer skills, including word processing and spreadsheets.
• Good verbal and written communication skills.
• Valid New York State Drivers License a plus.

Company Overview

S:US IS AN EQUAL OPPORTUNITY EMPLOYER

Join a team of employees who care about the wellbeing of others. We believe in fostering a culture built on our core values: respect, integrity, support, maximizing individual potential and continuous quality improvement. From health and wellness resources to generous PTO, professional development, and more, explore all that we offer on our Benefits Page and see how S:US invests in you.

We believe in fostering a culture built on our core values: respect, integrity, support, maximizing individual potential and continuous quality improvement.

All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, age, sexual orientation, national origin, veteran status, or genetic information and including all other statuses protected by Federal, State and Local laws. S:US is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities, including allowance of the use of services animals. To request reasonable accommodation or if you believe such a request was improperly handled or denied, contact the Leave Team at [e-mail].

ID

2026-18944

Work Location

In Person