Administrative Assistant

sus.com; New York (NY); On-site; USD 19,000 - 28,000; Full time

Job summary

S:US is seeking an Administrative Assistant to be the first point of contact for our program participants. You will perform clerical tasks, manage communications, calendars, and data entry in Excel and EHR systems.

Required: HS diploma, 1 year in an administrative setting, basic MS Office skills; bilingual English/Spanish is a plus. This in-person role offers an hourly compensation and opportunities to support community programs.

Qualifications

• HSD or equivalent is required.
• A minimum of one year experience in an administrative setting is preferred.
• Some knowledge/experience in social services is preferred.

Responsibilities

• Perform general clerical duties including photocopying, faxing, mailing, filing and deliveries.
• Handle communications via phone, email, and written forms.
• Coordinate office calendar and schedule meetings.
• Data entry into Excel and EHR systems; manage documents and records.
• Provide timely, accurate documentation per policies and procedures.
• Represent SUS positively to outside resources and assist participants.

Skills

Bilingual English/Spanish

Education

HSD or equivalent

College or continuing education preferred

Job description

Min

USD $17.00/Hr.

Max

USD $17.00/Hr.

Position Overview

SCOPE OF ROLE:

The Administrative Assistant will be the first point of contact/face/front line of our program. In addition to clerical duties you will be called upon to engage and assist with program participants/individuals we serve. As a member of S:US you are committed to acting with integrity, as demonstrated by treating people consistently, honestly and fairly to help them achieve their own goals and the goals of the agency.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Perform general clerical duties including but not limited to photocopying, faxing, mailing, filing and arranging for deliveriesExercise discretion in handling sensitive information as required by HIPPA and Agency guidelinesHandle all internal and external communications using phone, email, and written.Handle phone system with multiple linesCoordinate with internal and external stakeholders including staff, clients, visitors, and vendorsArrange, schedule and coordinate office calendarPrepare and edit communications, presentations and other documentsDatabase management including but not limited to data entry into Excel and Electronic Health Records (EHR) systemsFile and retrieve documents and reference materialsProvides timely, accurate and clear documentation according to established policies and proceduresHandles completing demands by responding effectively to challenges, deadlines, and emergenciesResponds to consumer needs promptly, accurately and with courtesy and respectRepresents the organization in a positive and appropriate manner to outside resourcesSupports the mission and values of SUS and draws attention to behavior that undermines group effectiveness or is inconsistent with core valuesAdditional duties as assigned

Qualifications

REQUIRED EDUCATION AND EXPERIENCE

• HSD or equivalent required
• A minimum of one-year experience in an administrative setting
• Some knowledge/experience working in the social service or related field is preferred
• Computer literate in Microsoft suite, skill sets in Word, Excel, and Outlook

PREFERRED QUALIFICATIONS & SKILLS

• College or continuing education preferred
• Bilingual English/Spanish speaking preferred

Company Overview

S:US IS AN EQUAL OPPORTUNITY EMPLOYER

Join a team of employees who care about the wellbeing of others. We believe in fostering a culture built on our core values: respect, integrity, support, maximizing individualpotentialand continuous quality improvement.From health and wellness resources to generous PTO, professional development, and more, explore all that we offer on ourBenefits Pageand see how S:US invests in you.

We believe in fostering a culture built on our core values: respect, integrity, support, maximizing individualpotentialand continuous quality improvement.

All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, age, sexual orientation, national origin, veteran status, or genetic information and including all other statuses protected by Federal, State and Local laws. S:US is committed to providing access, equalopportunityand reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities, including allowance of the use ofservicesanimals. To request reasonable accommodation or if you believe such a request was improperly handled or denied, contact theLeave [e-mail].

ID

2026-18765

Work Location

In Person