Property Assistant

Shp Management Corp; Jersey City (NJ); On-site; USD 23,000 - 32,000; Full time

Job summary

Shp Management Corp in Jersey City, NJ is seeking a Property Assistant to provide clerical support for property administration, answer phones, greet tenants, and prepare reports under the Property Manager.

The role requires 2–3 years of administrative experience, proficiency in Microsoft Office, and clear communication. Bi-lingual may be required; candidate must be dependable and able to manage deadlines and multiple tasks.

Qualifications

• 2 to 3 years administrative experience required.
• Demonstrated competency with Microsoft Office required; Timberline, Yardi or One Site a plus.
• Bi-lingual may be required.
• Ability to communicate both orally and in writing with a wide range of people.

Responsibilities

• Receive maintenance requests and greet tenants.
• Distribute mail and fax correspondence.
• Receive rental applications and prepare resident files.
• Assist with monthly rent collection and posting of deposits.
• Provide administrative support to the property management team.
• Track service requests and follow up on delinquent payments.

Skills

Administrative experience

Microsoft Office

Bi-lingual

Communication skills

Dependable

Time management

Organized

Deadline oriented

Tools

Timberline

Yardi

One Site

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Property Assistant

Full-time Regular Jersey City, NJ, US

Salary Range: $20.00 To $20.00 Hourly

POSITION SUMMARY

The Property Assistant provides clerical support for the administration of the property, including answering telephones, greeting tenants and visitors, typing, filing and preparation of reports. This position reports the Property Manager of the property.

ESSENTIAL FUNCTIONS

Duties may include, but are not limited to the following areas:

• Receive maintenance requests
• Greet incoming and prospective tenants
• Distribute all mail and fax correspondence
• Receive rental applications
• Preparation and completion of resident files
• Monthly rent collection and posting of deposit
• Implement and organize file storage for existing and former tenants
• Provide administrative support to property management team
• Receive service requests from tenants or staff and distribute to maintenance staff
• Ensure prompt follow up with delinquent payments
• Conduct regular inspections of common areas and tenants’ units
• Type correspondence and memos to tenants
• Track all service requests

QUALIFICATIONS: SKILLS & ABILITIES

• 2 to 3 years administrative experience required
• Demonstrated competency with Microsoft Office required; Experience with Timberline, Yardi or One Site a plus
• Bi-lingual may be required
• Ability to communicate both orally and in writing with a wide range of people
• Ability to accept responsibility and account for his/her action
• Trait of being dependable and trustworthy
• Ability to utilize available time to organize and complete work within given deadlines
• Ability to work at a sustained pace and produce quality work

PHYSICAL ABILITIES

Lift/Carry, Push/Pull

Stand 12 lbs. or less (F)

Walk 11-20 lbs. (F)

Sit 21-50 lbs. (O) 26-40 lbs. (O)

Reach Outward/Above Shoulder (F) over 100 lbs.(N)