Administrative Assistant

Enchante Accessories Inc.; New York (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

Enchante Accessories Inc. is seeking an Administrative Assistant to perform a broad range of operational support. Responsibilities include answering phones, routing emails, greeting clients, and maintaining filing systems.

The role requires organizing multiple projects, coordinating travel, and supporting executives with calendar management. The ideal candidate has 0-2 years of administrative experience, strong Excel/Outlook skills, and excellent communication abilities.

Qualifications

• 0-2 years of experience in an administrative-related role.
• Proficient knowledge of Excel, Outlook, and Microsoft Suite.
• Strong written and oral communication skills.

Responsibilities

• Answer phones, route emails, and open incoming correspondence.
• Screen resumes and vet them prior to setting up meetings.
• Greet clients, visitors, and vendors at reception.
• Maintain secure physical and digital filing systems.
• Order and organize office supplies and snacks.
• Manage calendars and coordinate executive appointments.
• Coordinate travel including flights, accommodations, and ground transport.
• Perform related duties as assigned.

Skills

Excel

Outlook

Microsoft Suite

Self-starter

Attention to detail

Communication

Tools

Office software

Job description

The Administrative Assistant will be responsible for performing a broad range of operational support; responsibilities include:

• Primary Contact: Answering phones, routing emails, and opening incoming correspondence.
• Screen resumes and vet them prior to setting up meetings
• Guest Relations: Welcoming clients, visitors, and vendors warmly at the reception area.
• Filing & Documentation: Building, organizing, and maintaining secure physical and digital filing systems.
• Ordering and organizing office supplies/ snacks
• Calendar Management: Scheduling meetings, organizing company appointments, and coordinating executive calendars.
• Travel Coordination: Booking flights, accommodations, and ground transportation for team members.
• Perform related duties as assigned.

COMPETENCIES

• Wholesale Industry experience a plus.
• Proficient knowledge of Excel, Outlook, and Microsoft Suite
• Highly organized with strong attention to detail
• Ability to coordinate and maintain several projects simultaneously
• Demonstrated initiative and interest in being a self-starter
• Ability to work independently, exercise good judgment, and be resourceful.
• Strong written and oral communication skills
• Ability to handle confidential and sensitive matters appropriately.

EDUCATION AND EXPERIENCE

0-2 years' experience in an administrative-related role