Administrative Assistant

Marathon Asset Management; New York (NY); On-site; USD 100,000 - 110,000; Full time

Job summary

A leading global asset management firm is seeking an experienced Administrative Assistant to provide high-level support to senior leaders. The role requires managing complex calendars, coordinating meetings and travel, and tracking expense reports in a fast-paced environment. Candidates should have at least 5 years of experience in administrative support, strong attention to detail, and proficiency in Microsoft Office. The average salary for this position is between $100,000 and $110,000, exclusive of bonuses or benefits.

Qualifications

• 5+ years of experience in administrative or executive support roles.
• Exceptional attention to detail and follow-through.
• Proven ability to work collaboratively in a team-oriented environment.
• Excellent interpersonal skills, with ability to interact with stakeholders at all levels.
• Strong organizational and time management skills.

Responsibilities

• Manage complex calendars for multiple senior leaders.
• Coordinate internal and external meetings.
• Arrange and manage domestic and international travel.
• Prepare and track expense reports.
• Provide reception desk coverage as needed.
• Collaborate with the administrative team to ensure office operations run smoothly.

Skills

Attention to detail

Interpersonal skills

Organizational skills

Written communication

Verbal communication

Education

5+ years of administrative support experience

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Concur

Job description

Marathon Asset Management is a leading global asset manager specializing in public and private credit with ~$23 billion in assets under management. Marathon is recognized as a distinguished leader with 27+ years of exceptional performance and partnership. Marathon’s integrated global credit platform is driven by our specialized, highly experienced, and disciplined teams across Private Credit: Direct Lending, Asset-Based Lending and Opportunistic Credit and Public Credit: High Yield, Leveraged Loans & CLOs, Emerging Markets, and Structured Credit. Marathon’s mission is to build lasting partnerships with an unwavering commitment to delivering best-in-class performance, service, and reliability on behalf of our clients.

The Administrative Assistant will provide high-level, proactive support to a team of senior leaders, helping to ensure seamless day-to-day operations in a fast-paced, team-oriented environment. This role requires strong judgment, attention to detail, and the ability to anticipate needs, manage competing priorities, and represent the team with professionalism. The position is based in-office five days per week.

Responsibilities

• Manage complex calendars for multiple senior leaders, including prioritizing requests and resolving scheduling conflicts.
• Coordinate internal and external meetings, ensuring all logistics are handled seamlessly (scheduling, materials, technology, catering, and follow-ups).
• Arrange and manage domestic and international travel, including detailed itineraries, real-time changes, and related documentation.
• Prepare, submit, and track expense reports (via Concur), ensuring accuracy and timely processing.
• Provide reception desk coverage, serving as backup to receptionist, including greeting visitors, answering phones, and managing inquiries.
• Collaborate with the administrative team to ensure smooth coordination and consistent day-to-day office operations.
• Assist with preparing and maintaining conference rooms, binding marketing materials, and coordinating facilities and maintenance requests.
• Serve as a key point of contact for internal and external stakeholders, maintaining a high level of professionalism and responsiveness.
• Support senior leadership, as well as firmwide operations, by assisting with a range of ad hoc projects and general administrative needs.
• Maintain confidentiality and exercise sound judgment when handling sensitive information.

Qualifications

• 5+ years of experience in administrative or executive support roles, with a strong track record of managing the needs of multiple senior stakeholders.
• Exceptional attention to detail and follow-through.
• Proven ability to work collaboratively in a team-oriented environment, demonstrating a proactive, adaptable and solution-oriented approach.
• Excellent interpersonal skills, with the ability to build strong relationships and interact effectively with stakeholders at all levels.
• Strong organizational and time management skills, with demonstrated success prioritizing competing priorities and meeting tight deadlines.
• Highly effective written and verbal communication skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Concur or similar expense management platforms preferred.
• Comfortable thriving in a fast-paced, in-office environment with shifting priorities.

The average salary for this role $100,000 – $110,000 in base pay and is exclusive of any bonuses or benefits. The base pay offered will be determined based on your experience, location, skills, training, certifications and education, and in addition we will also consider internal equity and market data.

Equal Opportunity Employer M/F/D/V