Executive Administrative Assistant, MSIM Real Assets

15 MS Investment Mgmt., Inc.; New York (NY); On-site; USD 90,000 - 105,000; Full time

Job summary

Morgan Stanley Investment Management (MSIM) seeks an Experienced Executive Administrative Assistant to provide end-to-end support to the senior leadership team. This in-office role requires managing calendars, travel, meetings, expenses, and confidential communications five days a week.

Ideal candidates have 8+ years of EA experience in finance, with strong communication skills and proficiency in Microsoft 365 and Concur.

Qualifications

• Education: Bachelor’s degree.
• Experience: at least 8+ years as Executive Administrative Assistant, preferably in finance or investment management.
• Strong organizational and multitasking abilities.
• Excellent written, verbal, and interpersonal communication.
• Ability to work independently and as a strong team player.
• Ability to prioritize tasks with urgency and attention to detail.
• Discretion handling confidential information.
• Proficient with Microsoft 365 and travel/expense tools.

Responsibilities

• Manage complex calendars, coordinate meetings and travel arrangements.
• Organize internal and external meetings and support logistics.
• Process and manage expenses and vendor payments.
• Answer calls and emails professionally, handle messages.
• Maintain confidentiality and exercise professional judgement.
• Coordinate ad hoc projects and equipment/ supplies.

Skills

Calendar management

Travel coordination

Expense processing

Confidential handling

Microsoft 365

Concur

Written and verbal communication

Independent work

Education

Bachelor’s degree

Tools

Microsoft 365 suite

Concur travel/expense tools

Job description

Morgan Stanley Investment Management (“MSIM”), together with its investment advisory affiliates, has more than 1,300 investment professionals around the world and $1.7 trillion in assets under management or supervision as of June 30, 2025. Morgan Stanley Investment Management strives to provide strong long-term investment performance, outstanding service and a comprehensive suite of investment management solutions to a diverse client base, which includes governments, institutions, corporations and individuals worldwide. Morgan Stanley Real Assets (“MSRA”) is the global real assets investment management arm of Morgan Stanley. MSRA is comprised of 4 investment teams focused on private real estate equity, private infrastructure equity and private real assets credit strategies. With 20 offices in 13 countries throughout the U.S., Europe and Asia, regional teams of dedicated real assets professionals combine a unique global perspective with local presence and significant transaction execution expertise. As of June 30, 2025, MSRA manages $76 billion of investable capital.

Brief Role Description

Experienced Executive Administrative Assistant who can provide strong end-to-end administrative support to the senior leadership team of Morgan Stanley Real Assets. This role’s responsibilities will include, but are not limited to, managing complex calendars, coordinating frequent travel arrangements, internal and external meeting organization and support, expense processing and management, ability to handle confidential communications, ad hoc event coordination and other miscellaneous administrative requirements. The role requires exceptional organizational and communication skills, commercial judgement and professionalism, maturity, discretion, and the ability to effectively act as a liaison between executives and various stakeholders. This is an in-office role 5 days per week.

Key Responsibilities

• Calendar & Scheduling Management – coordinate complex calendars, communicate and correspond with internal/external participants, schedule conference rooms or external venues, address technology needs, and handle catering arrangements, as needed. Requires utilizing professional judgment with internal and external clients, navigating the Firm effectively, responding to requests, and having the ability to re-prioritize calls/meetings as needed.
• Domestic/international travel arrangements – includes developing detailed itineraries, managing any visa requirements, and addressing other travel/logistics related requirements including expense tracking.
• Expense Processing and Management – prepare, submit, and monitor expense reports and vendor payments for team members.
• Telephone Coverage for Executives – handle calls and emails professionally, and includes responding to inquiries, routing calls, and taking detailed messages.
• Confidential Information Handling – ability to maintain strict confidentiality and exercise discretion in sensitive matters.
• Manage other miscellaneous administrative activities including technology requests, preparing copies of meeting materials, managing supplies, coordinating equipment needs, reviewing/distributing incoming mail, and maintaining a fully-functioning work area
• Ad hoc business event coordination, special projects / requests as needed.

Required Qualifications

• Education: Bachelor’s degree
• Experience: At least 8+ years of relevant Executive Administrative Assistant experience, preferably in the finance or investment management industry
• Exceptional organizational and multitasking abilities
• Excellent written, verbal, and interpersonal communication skills
• Ability to work independently and proactively, but also a strong team player, and willingness to take direction when needed
• Ability to prioritize tasks and follow-up with a sense of urgency
• Strong judgement, attention to detail / accuracy and accountability
• Positive attitude, with the willingness to take on ad hoc projects
• Proven ability to handle sensitive information with discretion and maintain confidentiality
• Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint) and familiarity with corporate expense/travel tools (Concur)

WHAT YOU CAN EXPECT FROM MORGAN STANLEY

At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work. To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.

Expected base pay rates for the role will be between $90,000 and $105,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.

Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents. Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences. For more information, please visit: https://www.morganstanley.com/people-opportunities/eeo.

At Morgan Stanley, we advise, originate, trade, manage and distribute capital for people, governments and institutions, always with a standard of excellence and guided by our core values. Morgan Stanley is dedicated to providing first-class service to our clients, in a way that reflects our commitment to creating a more sustainable future and fostering stronger communities around the world. In each line of business, we strive to demonstrate our belief in the power of transformative thinking, innovative strategies and leading-edge solutions—and in the ability of capital to work for the benefit of all society.