Executive Administrative Assistant

Testing Site - JPMC; Tampa (FL); On-site; USD 55,000 - 90,000; Full time

Job summary

Testing Site - JPMC in Tampa, FL seeks an Executive Assistant to support Asset and Wealth Management-Private Bank leadership. You will manage calendars, coordinate travel, and handle executive communications in a fast-paced, detail-focused environment.

The role requires discretion, strong MS Office skills, and the ability to interact with senior management while maintaining confidentiality and professionalism.

Qualifications

• Five years of administrative experience.
• Strong calendar and travel coordination.
• Experience supporting senior management.

Responsibilities

• Maintain complex calendars.
• Screen calls and determine priority.
• Coordinate internal and external meetings.
• Arrange domestic and international travel.
• Organize internal and external events, including catering.
• Process invoices and T&E expense claims.
• Assist with staff onboarding/offboarding.
• Produce high quality emails for leadership.
• Maintain department documents and org charts.
• Handle regular activities and advise in advance of delays.

Skills

Administrative experience

Calendar management

Discretion and judgment

Interpersonal communication

MS Office proficiency

Phone etiquette

Education

College degree (preferred)

Tools

Microsoft Office

Job description

Become an integral part of the Asset and Wealth Management team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in Asset and Wealth Management-Private Bank, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio’s
• Handle regular activities without prompting, and advise in advance with issues or delays

Required qualifications, capabilities, and skills

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option