Executive Administrative Assistant

Testing Site - JPMC; Columbus (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

Testing Site - JPMC in Columbus is seeking an experienced Executive Assistant to support Asset Wealth and Management leaders. You will manage calendars, coordinate travel, and assist with events and site operations to ensure exceptional client service.

Role requires five days in the office, strong organizational skills, and a professional, discreet approach. Collaboration with multiple internal clients and teams is essential to success in this fast-paced environment.

Qualifications

• At least five years of administrative support experience.
• Strong organizational skills and ability to work independently in a fast-paced environment.
• Effective travel planning and calendar management skills.
• Self-motivated, discrete, collaborative and team oriented.
• Excellent communication and professional courtesy.
• Fluent in Microsoft Office and able to adapt to new tools.
• Project and event management experience.
• Customer service orientation with ability to greet clients and manage floor duties.
• Commitment to accuracy and confidentiality.

Responsibilities

• Manage complex calendars for leaders in a fast-paced environment.
• Coordinate travel plans and last-minute changes, including room logistics and catering.
• Support local event planning and employee engagement activities.
• Provide site support duties: phone coverage, onboarding, facilities, food setup, and client greetings.
• Maintain confidentiality and ensure policies are followed.
• Support various teams with ad hoc activities and projects.
• Assist with staff onboarding and offboarding, including equipment and access setup.

Skills

Executive support

Calendar management

Travel planning

Event planning

Communication

Microsoft Office

Discretion

Team collaboration

Client greeting

Education

College degree (preferred)

Job description

Become an integral part of the Asset Wealth and Management team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in Asset Wealth and Management, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals.

Job Responsibilities

• Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc.
• Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.
• Support the physical site support demands required including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service
• Maintain confidential data, enforce internal controls, and comply with policies and procedures
• Support business management or other LOB teams with ad hoc activities and projects as needed

• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access

Required qualifications, capabilities, and skills

• At least five years of administrative support experience
• Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment
• Effective travel planning and calendar management skills
• Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented
• Effective interpersonal skills and excellent communication - confident, organized, and clear
• Fluent in Microsoft Office, PitchPro and can adapt easily to process changes and learning new technologies
• Project and event management experience
• Service oriented and able to greet clients, distribute packages, organizing catering orders, and other floor duties as required.
• Commitment to customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem-solving skills

Preferred qualifications, capabilities, and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

*Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.