Administrative Assistant

Spectraforce; New York (NY); Sur place; USD 45 000 - 55 000; Plein temps

Résumé du poste

Spectraforce is seeking an Administrative Assistant for the US Equity Execution team in New York. The position supports a trading-floor environment with a 3-month contract and potential extension, located on-site at 250 Vesey Street.

The candidate will handle travel bookings, expense logging, event coordination, meeting-room planning, and slide editing. The ideal candidate has 1+ years of experience in administrative support, strong MS Office skills, Outlook calendar management, and expense

Qualifications

• 1+ years of experience as an Administrative Assistant.
• Strong proficiency with MS Office (Word, PPT, Excel).
• Experience managing calendars for stakeholders (Outlook).
• 1+ years of experience with expense tracking.
• University degree in business or related field.

Responsabilités

• Booking travel in the system for up to 25 employees.
• Logging expenses.
• Event coordination.
• Managing availability for meeting rooms.
• Editing marketing slideshows.

Connaissances

MS Office proficiency

Calendar management

Expense tracking

Fast-paced environment

Multitasking

Formation

University degree in business or related field

Outils

Outlook

Concur

AI tools

Description du poste

Location:

250 Vesey Street 23-24 FL - onsite 5x/week

Contract Duration:

3 months, possibility of extension and conversion

Schedule Hours:

9am-5pm Monday-Friday; standard 37.5 hrs/week (Possible OT)

Pay Range: $23- $28/hr on w2

Job Description:

Story Behind the Need

Business group:

US Equity Execution, New York

The team supports end-client who want to trade equities and equity linked products. The teams sits on a trading floor.

Candidate Value Proposition:

• This a great team part of the Capital Markets franchise, the successful candidate will be exposed to the bank’s Capital markets environment, with opportunities to further enhance their career. The manager described their team as a fun group.

Typical Day in Role:

• booking travel in the system for up to 25 employees
• logging expenses
• event coordination
• responsible for managing availability for meeting rooms
• editing marketing slideshows

Candidate Requirements/Must Have Skills:

• 1+ years of experience as an Administrative Assistant
• Strong proficiency with MS Products (Word, PPT, Excel)
• Previous experience managing calendar for stakeholders (Outlook)
• 1+ years of experience with Expense tracking

Nice-To-Have Skills:

• experience using AI tools
• FI experience
• Experience with Concur

Soft Skills Required:

• ability to work in fast-paced environments
• self-sufficient
• diligent and attention to detail
• ability to multitask

Education: University degree in business, or other related fields is required.

Best VS. Average Candidate:

The ideal candidate would be comfortable working in a fast-paced environment and would hit the ground running.

• 2nd round - HM + Panel - in-person preferred

In-person IV will take place at 250 Vesey to the checking desk - go up to 25th floor and meet manager