Administrative Assistant

Revolution Technologies; New York (NY); Hybrid; USD 72,000 - 78,000; Full time

Job summary

Revolution Technologies is looking for a full-time Sales Assistant in New York, NY for Global Equities and Investment Banking. This hybrid role requires onsite presence three days a week while allowing remote work on others. The ideal candidate will have at least an associate's degree and 3 years of administrative support experience.

You will support equity sales teams, coordinate events, manage client interactions, and ensure accurate reporting of consumption data. Proficiency in Microsoft 365 applications is essential.

Qualifications

• At least 3 years of senior-level administrative support experience.
• Experience in financial services is a plus.

Responsibilities

• Provide day-to-day support to equity sales professionals.
• Coordinate marketing events and roadshows.
• Manage client communications and meetings.

Skills

Organizational skills

Time management

Microsoft 365 applications

Education

Associate's degree

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

MS Teams

Zoom

Job description

***** No Supplier/Third-party candidates please. *****

Sales Assistant -- Global Equities and Investment Banking (GEIB)

Full-time hybrid role onsite Tuesdays, Wednesdays and Thursdays each week. Mondays and Friday will be remote unless there is an event onsite or required meeting. Candidates must be flexible to report onsite as needed.

Rate: $36/hr. W-2

Contract: 6+ months -- extension highly likely

Schedule: 7-4 PM or 7:30 AM-4:30 PM Monday-Friday

Job Summary - Global Equities and Investment Banking (GEIB):

Under limited supervision, the GEIB Sales Assistant uses advanced knowledge and skills gained through experience and/or training to provide comprehensive support to assigned Institutional Equity Sales professionals and teams. This role is responsible for coordinating and executing non-deal roadshows, analyst marketing trips, and other marketing events across covered regions, as well as owning the collection, management, and reporting of consumption data related to sales and marketing activity.

The Sales Assistant maintains direct contact with institutional investors to facilitate meetings, conference calls, and the delivery of written research. Acting as a key liaison between sales, research, marketing, and other internal departments, the role requires exceptional organizational skills in a fast-paced environment to manage sales schedules, travel, client meetings, consumption reporting, and general office operations. The position may also involve leading or mentoring less experienced associates and recommending solutions to complex operational challenges.

Essential Duties and Responsibilities

• Provide day-to-day support to assigned Institutional Equity Sales professionals and/or teams.
• Liaise with institutional clients and sales professionals to facilitate corporate access, analyst meetings, and conference calls.
• Serve as a primary liaison to the Corporate and Analyst Marketing desk, including responsibility for coordinating regional marketing trips and events from initial outline through execution.
• Own the planning and execution of assigned non-deal roadshows (NDRs) and marketing events, acting as the primary point of contact for internal and external stakeholders.
• Provide logistical support and recommendations for NDRs and analyst marketing, including travel and hotel arrangements in accordance with corporate travel policies.
• Select venues and coordinate all event details, including catering, room setup, and on-site logistics; develop and maintain relationships with venue and catering managers.
• Create and distribute event invitations, maintain marketing calendars and itineraries, and provide regular updates and final schedules to event participants.
• Coordinate conferences by gathering one-on-one meeting requests, assessing client availability, distributing preliminary schedules, confirming changes, and issuing calendar invitations for confirmed meetings.
• Communicate regularly with analysts and research assistants; manage and monitor client research report subscriptions.
• Maintain detailed spreadsheets tracking upcoming events, client interactions, and activities relevant to assigned sales professionals.
• Own consumption reporting data, including collecting, validating, tracking, and reporting client engagement and activity data related to meetings, events, roadshows, and conferences.
• Ensure accuracy, timeliness, and completeness of consumption data, partnering with sales professionals and internal teams to resolve discrepancies and meet reporting requirements.
• Perform general office management and administrative duties, including operating standard office equipment and required software applications.
• Lead, train, coach, and mentor less experienced associates as needed.
• Provide support and backup coverage for other team members.
• Perform additional duties, projects, and responsibilities as assigned.

Note: Responsibilities scale with the number of sales professionals and teams supported.

Knowledge, Skills, and Abilities:

Knowledge of:

• Basic office practices, procedures and methods.
• Basic mathematical calculations.

Skills in:

• Organizational and time management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines.
• Operating standard office equipment and using required software applications to produce correspondence, electronic communication and maintain spreadsheets and databases.
• Scheduling and coordinating meetings, events, interviews, and appointments.
• Microsoft 365 applications (Outlook, Excel, Word), MS Teams, Zoom, office equipment.

Abilities:

• Build solid, effective working relationships with others.
• Execute instructions and request clarification when necessary.
• Provide courteous, timely service when addressing customer questions and concerns.
• Speak clearly and concisely.
• Convey information clearly and effectively through both formal and informal documents.
• Constructively work under stress and pressure when faced with high workloads and deadlines.

Educational/Previous Experience Requirements:

• Minimum of an associate's degree required and at least 3 years of senior-level administrative support for a large company/business. Financial services experience is a plus, but not required.