Administrative Assistant

Fisher Phillips; New Jersey; Hybrid; USD 36,000 - 43,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with profit sharing

Paid time off & holidays

Wellness programs & telehealth

Job summary

Fisher Phillips in New Jersey seeks an experienced Administrative Assistant to support attorneys, ensure smooth office operations, and uphold exceptional client service. The role emphasizes document management, expense processing, onboarding support, time entry, and calendar coordination in a collaborative, fast-paced environment.

The position offers hybrid work options (in office 4 days/week, 1 day WFH) and a benefits package including health/dental/vision, 401(k) with profit sharing, paid time

Qualifications

• College degree and minimum of 2 years secretarial or administrative experience; 3 years legal experience preferred.
• Proficient in Microsoft Word, Excel, and Adobe.
• Experience with expense reporting (Concur, Chrome River) and accounts receivable is a plus.
• Strong teamwork and collaboration skills; ability to problem-solve.
• Knowledge of firm business processes and operations.
• Proficiency with Microsoft Office software.

Responsibilities

• Office Operations: collect, scan, and file correspondence; track training and continuing education; assist with payments and month-end records.
• Administrative Support: prepare expense reports, process invoices, manage correspondence, and backup secretarial tasks.
• Office Management: maintain a professional office, coordinate maintenance, support onboarding of new hires.
• Legal Assistance: assist attorneys with time entry and document prep using templates.
• Task Management: prioritize multiple assignments with professionalism and confidentiality.
• Visitor and Meeting Coordination: welcome visitors, manage deliveries, schedule conference rooms and meals.

Skills

MS Word

MS Excel

Adobe

Team collaboration

Problem solving

Microsoft Office

Legal admin experience

Expense reporting

Accounts receivable

Education

College degree

Tools

Concur

Chrome River

Job description

(New Jersey, Full Time – In office 4 days/1 day WFH)

Fisher Phillips, a premier international labor and employment law firm, is seeking an experienced Administrative Assistant to join our team. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.

Key Responsibilities

• Office Operations: Assist in collection, scanning, and saving correspondence in the firm's document management system; Assist with tracking attorneys’ professional training and continuing education certifications; record incoming payments; and support routine month-end accounting and recordkeeping activities.
• Administrative Support: Assist in preparing expense reports, processing invoice submissions, handling correspondence, and providing backup secretarial support such as scanning, copying, and other general administrative tasks.
• Office Management: Help maintain a professional, organized, and fully functional office environment; coordinate maintenance requests and work orders with building management; and provide administrative support for new hire onboarding.
• Legal Assistance: Assist attorneys with time entry and other legal administrative tasks, including preparing routine correspondence from established templates, formatting and revising documents, and providing general legal support as needed.
• Task Management: Prioritize and juggle multiple assignments while maintaining professionalism and confidentiality.
• Visitor and Meeting Coordination: Provide backup reception support as needed, including greeting and assisting visitors, coordinating deliveries, scheduling guest offices and conference rooms, and supporting meeting logistics, including room setup and meal arrangements.

Requirements

• College degree and minimum of 2 years secretarial or administrative experience in a related environment is required; 3 years legal experience is preferred.
• Intermediate-advanced skill level in Microsoft Word, Excel and Adobe.
• Expense Reporting experience preferred (Concur, Chrome River), and accounts receivable experience a plus.
• Experience with working in a team-oriented, collaborative environment.
• Demonstrated problem-solving abilities.
• Knowledge of the firm business process and business operations.
• Proficiency with Microsoft Office software.

The hourly rate range for this position is $26.23 - $31.79. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

Why Join Us

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.

Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com.

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.