Administrative Assistant

Fisher Phillips; Los Angeles (CA); On-site; USD 38,407 - 46,356; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with profit sharing

Generous paid time off

Job summary

A leading law firm in Los Angeles seeks an experienced Administrative Assistant to support attorneys in providing exceptional client service. You will assist in office operations, legal assistance, and visitor coordination. The ideal candidate has a college degree, 2+ years of administrative experience, and thrives in a fast-paced environment. This position offers a competitive salary and comprehensive benefits, ensuring your professional growth and well-being are prioritized.

Qualifications

• Minimum of 2 years secretarial or administrative experience.
• 3 years legal experience preferred.
• Ability to prioritize multiple assignments professionally.

Responsibilities

• Assist with office expense reports and invoice submissions.
• Prepare and submit intake documents for new cases.
• Meet and greet visitors, manage deliveries.

Skills

Intermediate-advanced Microsoft Word skills

Intermediate-advanced Outlook skills

Intermediate-advanced Excel skills

Intermediate-advanced PowerPoint skills

Intermediate-advanced Adobe skills

Knowledge of firm business process

Problem-solving abilities

Ability to work in a team-oriented environment

Education

College degree

Tools

Chrome River

Concur

InTapp

iManage

Job description

Administrative Assistant

Los Angeles, Full-time, On‑Site

Fisher Phillips, a premier international labor and employment law firm, is seeking an experienced Administrative Assistant to join our team. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.

Key Responsibilities

• Office Operations/Administrative Support: Assist with preparing office expense reconciliation reports, invoice submissions, event planning, and provide back‑up support to the Office Administrator.
• Legal Assistance: Process conflict check requests, prepare and submit intake documents for new cases/matters, ensure compliance with conflict requirements, prepare engagement letters and audit response letters.
• Visitor and Meeting Coordination: Meet/greet visitors, manage deliveries, and support new hire onboarding.
• Task Management: Prioritize and juggle multiple assignments while maintaining professionalism and confidentiality.

Requirements

• College degree and minimum of 2 years secretarial or administrative experience in a related environment is required; 3 years legal experience is preferred.
• Intermediate‑advanced skill level in Microsoft Word, Outlook, Excel, PowerPoint and Adobe. Experience using Chrome River, Concur, InTapp, and iManage helpful.
• Experience with working in a team‑oriented and collaborative environment.
• Demonstrated problem‑solving abilities.
• Ability to accomplish tasks quickly and thoroughly with a high degree of accuracy and meet deadlines in a fast‑paced environment.
• Knowledge of the firm business process and business operations.

The hourly rate range for this position is $27.88 - $33.65. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job‑related factors permitted by law.

Why Join Us

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting‑edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.

Your well‑being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com.

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.

The statements in this position description are not necessarily all‑inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Relocation costs are not covered. We are only accepting direct applicants; third‑party recruiters or agencies will not be considered. No phone inquiries, please.