Legal Secretary

Fisher Phillips LLP; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401(k) with profit sharing

Paid time off

Holidays

Telehealth services

Job summary

Fisher Phillips LLP is seeking a skilled Legal Secretary to support our attorneys and ensure smooth operation of our Phoenix office. This role emphasizes accurate document formatting, e-filing, calendar management, and travel coordination within a fast-paced law firm environment.

The ideal candidate has 5+ years in legal secretarial work, preferably in litigation, with strong MS Office skills and familiarity with legal databases and filing procedures.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Minimum five years of experience as a legal secretary, preferably in litigation.
• Experience with LexisNexis, PACER, ECF, Aderant Milana preferred.
• Strong knowledge of legal terminology, documents, and procedures.
• Demonstrated ability to format and update tables of contents and authorities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with document management, time-entry software, e-filing, and legal databases.
• Strong organizational skills, attention to detail, and deadlines management.
• Excellent written and verbal communication skills; able to work independently and collaboratively.

Responsibilities

• Format briefs, pleadings, and other legal documents.
• File legal documents with state and federal courts; e-filing experience preferred.
• Proofread documents for accuracy before distribution or filing.
• Update and maintain client files.
• Manage attorney calendars using Outlook and Milana; schedule appointments.
• Organize travel arrangements for assigned attorneys.
• Enter, review, and revise timekeeper entries with proper task codes.
• Prepare attorney reimbursement and mileage submissions.
• Review vendor invoices; prepare check requests and submit for payment.
• Participate in prebills and client invoices processing.

Skills

Excellent communication

Strong organizational skills

Attention to detail

Multi-tasking

Ability to work independently and with

Education

High school diploma or equivalent

College degree preferred

Tools

LexisNexis

PACER

ECF

Aderant Milana

Microsoft Office

Job description

Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled and experienced Legal Secretary to join our team. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.

Key Responsibilities

• Format briefs, pleadings, correspondence, and other legal documents.
• File legal documents with state and federal courts; e-filing experience is preferred.
• Proofread all documents carefully and consistently to ensure accuracy and completeness before distribution or filing.
• Update and maintain client files.
• Manage attorney calendars using Outlook and Milana, including scheduling appointments and calendaring deadlines.
• Organize and coordinate travel arrangements for assigned attorneys.
• Accurately enter, review, and revise timekeeper entries, including the consistent use of litigation task codes, when applicable.
• Prepare attorney reimbursement and mileage submissions.
• Review vendor invoices for accuracy, prepare check requests, and submit invoices promptly to clients or the Accounting Department for payment.
• Participate in the timely review and submission of prebills and client invoices.

Requirements

• High school diploma or equivalent required; college degree preferred.
• Minimum of five years of experience as a legal secretary required, preferably supporting a litigation practice.
• Experience with LexisNexis, PACER, ECF, Aderant Milana preferred.
• Strong knowledge of legal terminology, legal documents, and litigation procedures.
• Demonstrated ability to create, format, and update tables of contents and tables of authorities.
• Strong proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Experience with document management systems, time-entry software, e-filing platforms, and legal database applications.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced, professional environment.

Why Join Us

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.

• Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.

Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com .

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.