Legal Administrative Assistant

Gilder Search Group; Westfield, Northern (NJ, KY); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Competitive compensation

Collaborative environment

Growth opportunity

Long-term career

Job summary

Gilder Search Group in Westfield, New Jersey is seeking a Legal Administrative Assistant / Office Administrative to support a two-attorney elder law practice. The role rewards organization, professionalism, and meticulous attention to detail in a fast-paced legal environment.

Responsibilities include calendar management for attorneys, client communications, document preparation, file organization, basic accounting tasks, and HR-related duties.

Qualifications

• Minimum of 2 years of experience as a Legal Administrative Assistant / Office Administrative or in a similar legal support role.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to prioritize multiple assignments and meet deadlines with accuracy.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• High level of professionalism, discretion, and attention to detail.
• Experience working in a law firm environment preferred.
• Accounting, bookkeeping, payroll, or billing experience preferred.
• Human Resources (HR) administrative experience preferred.

Responsibilities

• Manage and maintain attorney calendars, including scheduling appointments, meetings, court appearances, and deadlines.
• Coordinate communications with clients, courts, opposing counsel, and other parties.
• Answer and direct incoming phone calls in a professional and courteous manner.
• Prepare, format, proofread, and distribute legal documents, correspondence, and client communications.
• Maintain and organize case files, records, and legal documents.
• Track deadlines and ensure timely completion of tasks across multiple matters.
• Provide administrative and office support to attorneys as needed.
• Assist with client intake, appointment scheduling, and general office operations.
• Support basic accounting functions, including invoice tracking, expense management, billing coordination, and record keeping.
• Assist with HR-related administrative tasks, including employee documentation, onboarding support, benefits administration, and personnel record maintenance, as needed.

Skills

Written and verbal communication

Organizational skills

Time management

Multitasking

Attention to detail

Professionalism and discretion

Tools

Microsoft Office Suite

Job description

Job Title: Legal Administrative Assistant / Office Administrative

Location: Westfield, New Jersey
Job Type: Full-Time
Salary: $45K to $55K Yearly

About Us

We are a boutique two-attorney elder law firm dedicated to providing compassionate, personalized, and high-quality legal services to our clients. We are seeking an experienced and detail-oriented Legal Administrative Assistant/ Office Administrative to join our team in Westfield, New Jersey.

The ideal candidate is highly organized, proactive, professional, and capable of managing multiple priorities in a fast-paced legal environment while maintaining exceptional attention to detail. Candidates with accounting experience and/or Human Resources (HR) experience are strongly preferred, as the role may involve supporting administrative, financial, and personnel-related functions within the firm.

Key Responsibilities

• Manage and maintain attorney calendars, including scheduling appointments, meetings, court appearances, and deadlines.
• Coordinate communications with clients, courts, opposing counsel, and other parties.
• Answer and direct incoming phone calls in a professional and courteous manner.
• Prepare, format, proofread, and distribute legal documents, correspondence, and client communications.
• Maintain and organize case files, records, and legal documents.
• Track deadlines and ensure timely completion of tasks across multiple matters.
• Provide administrative and office support to attorneys as needed.
• Assist with client intake, appointment scheduling, and general office operations.
• Support basic accounting functions, including invoice tracking, expense management, billing coordination, and record keeping.
• Assist with HR-related administrative tasks, including employee documentation, onboarding support, benefits administration, and personnel record maintenance, as needed.

Qualifications

• Minimum of 2 years of experience as a Legal Administrative Assistant /Office Administrative or in a similar legal support role.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to prioritize multiple assignments and meet deadlines with accuracy.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• High level of professionalism, discretion, and attention to detail.
• Experience working in a law firm environment preferred.
• Experience in elder law, estate planning, probate, or related practice areas is a plus.
• Accounting, bookkeeping, payroll, or billing experience preferred.
• Human Resources (HR) administrative experience preferred.

What We Offer

• Competitive compensation based on experience.
• Collaborative and supportive work environment.
• Opportunity to work closely with experienced attorneys in a respected elder law practice.
• Stable, long-term career opportunity with a growing firm.

Preferred Candidate Profile: Legal Secretary with prior law firm experience who also possesses accounting/bookkeeping skills and, ideally, HR administrative experience.