Administrative Assistant

Fisher Phillips LLP; New Jersey; On-site; USD 36,000 - 44,000; Full time

Job summary

Fisher Phillips LLP in New Jersey is seeking an in-office Administrative Assistant to support office operations, accounting tasks, and legal administration. The role requires at least two years of secretarial experience and proficiency with Word, Excel, and Adobe, with legal exposure preferred.

You will assist with expense reporting, invoice processing, onboarding, and time entry, while ensuring professional, confidential handling of multiple priorities in a collaborative environment.

Qualifications

• College degree and minimum of 2 years secretarial or administrative experience.
• 3 years legal experience preferred.
• Advanced MS Word, Excel and Adobe skills.
• Experience with expense reporting and accounts receivable a plus.
• Team oriented and problem solving abilities.

Responsibilities

• Assist in collection scanning and saving correspondence in the firm's document management system.
• Track attorneys' professional training and continuing education certifications.
• Record incoming payments and support month end accounting.
• Prepare expense reports, process invoices and provide backup secretarial support.
• Coordinate maintenance requests and onboarding for new hires.
• Provide time entry and perform legal administrative tasks as needed.
• Manage visitor logistics, meeting scheduling and conference room setup.

Skills

Secretarial experience

Microsoft Word

Excel

Adobe

Teamwork

Problem solving

Education

College degree

Job description

New Jersey Full Time In office 4 days1 day WFH

Key Responsibilities

• Office Operations Assist in collection scanning and saving correspondence in the firm's document management system; Assist with tracking attorneys professional training and continuing education certifications; record incoming payments; and support routine month end accounting and recordkeeping activities
• Administrative Support Assist in preparing expense reports, processing invoice submissions, handling correspondence and providing backup secretarial support such as scanning, copying and other general administrative tasks
• Office Management Help maintain a professional, organized and fully functional office environment; coordinate maintenance requests and work orders with building management; and provide administrative support for new hire onboarding
• Legal Assistance Assist attorneys with time entry and other legal administrative tasks including preparing routine correspondence from established templates, formatting and revising documents and providing general legal support as needed
• Task Management Prioritize and juggle multiple assignments while maintaining professionalism and confidentiality
• Visitor and Meeting Coordination Provide backup reception support as needed including greeting and assisting visitors, coordinating deliveries, scheduling guest offices and conference rooms and supporting meeting logistics including room setup and meal arrangements

Requirements

• College degree and minimum of 2 years secretarial or administrative experience in a related environment is required; 3 years legal experience is preferred
• Intermediate advanced skill level in Microsoft Word, Excel and Adobe
• Expense Reporting experience preferred Concur, Chrome River and accounts receivable experience a plus
• Experience with working in a team oriented collaborative environment
• Demonstrated problem solving abilities
• Knowledge of the firm business process and business operations
• Proficiency with Microsoft Office software

The hourly rate range for this position is 2623 3179. Actual base pay within this range will be determined by several components including but not limited to location, relevant experience, internal equity, skills, qualifications and other job related factors permitted by law.

Why Join Us At Fisher Phillips we recognize that exceptional talent is the foundation of our success enabling us to deliver outstanding service to both our internal and external clients Joining our team means collaborating in a professional yet dynamic environment that leverages cutting edge technology Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways We believe in rewarding talent with more than just a competitive salary Our comprehensive benefits package includes health dental and vision insurance a 401k with profit sharing generous paid time off and holidays Your well being is our priority We offer 247 telehealth services a variety of wellness programs and additional optional benefits designed to support your unique lifestyle At Fisher Phillips youll find a workplace that values your health happiness and continued professional development

Equal Opportunity Employer Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants regardless of race ethnicity religion sex including related medical conditions gender sexual orientation national origin citizenship status veteran status marital status pregnancy age disability or any other protected status in compliance with all applicable laws

The statements in this position description are not necessarily all inclusive Additional duties and responsibilities may be assigned and requirements may vary from time to time

Relocation costs are not covered.

To learn more about our firm visit us at wwwfisherphillipscom