Legal Admin Specialist | Office & Onboarding Coordinator

Fisher Phillips LLP; New Jersey; On-site; USD 36,000 - 44,000; Full time

Job summary

Fisher Phillips LLP in New Jersey is seeking an in-office Administrative Assistant to support office operations, accounting tasks, and legal administration. The role requires at least two years of secretarial experience and proficiency with Word, Excel, and Adobe, with legal exposure preferred.

You will assist with expense reporting, invoice processing, onboarding, and time entry, while ensuring professional, confidential handling of multiple priorities in a collaborative environment.

Qualifications

• College degree and minimum of 2 years secretarial or administrative experience.
• 3 years legal experience preferred.
• Advanced MS Word, Excel and Adobe skills.
• Experience with expense reporting and accounts receivable a plus.
• Team oriented and problem solving abilities.

Responsibilities

• Assist in collection scanning and saving correspondence in the firm's document management system.
• Track attorneys' professional training and continuing education certifications.
• Record incoming payments and support month end accounting.
• Prepare expense reports, process invoices and provide backup secretarial support.
• Coordinate maintenance requests and onboarding for new hires.
• Provide time entry and perform legal administrative tasks as needed.
• Manage visitor logistics, meeting scheduling and conference room setup.

Skills

Secretarial experience

Microsoft Word

Excel

Adobe

Teamwork

Problem solving

Education

College degree

Job description

Fisher Phillips LLP in New Jersey is seeking an in-office Administrative Assistant to support office operations, accounting tasks, and legal administration. The role requires at least two years of secretarial experience and proficiency with Word, Excel, and Adobe, with legal exposure preferred.

You will assist with expense reporting, invoice processing, onboarding, and time entry, while ensuring professional, confidential handling of multiple priorities in a collaborative environment.