Office Services Specialist

Fisher Phillips LLP; Irvine (CA); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Health, dental, vision insurance

401(k) with profit sharing

Paid time off & holidays

24/7 telehealth services

Job summary

Fisher Phillips LLP in Irvine, CA seeks an Office Services Specialist to ensure smooth daily operations and provide essential administrative support across the firm. You will manage document handling, mail, and office services while supporting conference room setups and new-hire onboarding.

The role requires at least three years of general office experience; proficiency with Microsoft Office, document management systems, and Adobe Acrobat Pro; and the physical ability to lift up to 50 pounds.

Qualifications

• Minimum of 3 years of general office experience required; prior experience in a law firm or corporate legal department is a plus.
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), document management systems, and Adobe Acrobat Pro.
• Familiarity with standard office equipment, including copiers, scanners, fax machines, and printers.
• Ability to thrive in a high-volume reprographics environment, producing accurate and timely work based on written instructions.
• Must be physically capable of lifting boxes and packages up to 50 pounds and able to walk, bend, kneel, stand, or sit for extended periods.

Responsibilities

• Handling document management, including copying, scanning, printing, binding, and maintaining physical and electronic records.
• Processing and distributing incoming and outgoing mail, faxes, and packages, including FedEx and USPS services.
• Maintaining office spaces and supplies, ensuring conference rooms, kitchens, and work areas are clean, organized, and fully stocked.
• Setting up conference rooms for meetings and assisting with office setups for new employees.
• Coordinating records pickups and deliveries.

Skills

MS Office Suite

Document management systems

Adobe Acrobat Pro

General office experience

Job description

Fisher Phillips, a premier international labor and employment law firm is seeking a skilled and experienced Office Services Specialist to join our team. In this essential role, you will contribute to the seamless operation of our services, providing crucial support to our department in delivering exceptional client service and maintaining our commitment to excellence.

Key Responsibilities

This role demands strong organizational skills, attention to detail, and the ability to manage multiple responsibilities effectively. The Office Services Specialist ensures smooth office operations by managing various administrative and organizational tasks, including:

• Handling document management, including copying, scanning, printing, binding, and maintaining physical and electronic records.
• Processing and distributing incoming and outgoing mail, faxes, and packages, including FedEx and USPS services.
• Maintaining office spaces and supplies, ensuring conference rooms, kitchens, and work areas are clean, organized, and fully stocked.
• Setting up conference rooms for meetings and assisting with office setups for new employees.
• Coordinating records pickups and deliveries.

Requirements

• Minimum of 3 years of general office experience required; prior experience in a law firm or corporate legal department is a plus.
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), document management systems, and Adobe Acrobat Pro.
• Familiarity with standard office equipment, including copiers, scanners, fax machines, and printers.
• Ability to thrive in a high-volume reprographics environment, producing accurate and timely work based on written instructions.
• Must be physically capable of lifting boxes and packages up to 50 pounds and able to walk, bend, kneel, stand, or sit for extended periods.

The hourly rate range for this position is $25.00-$28.00. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

Why Join Us

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.

Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com .

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.