Legal Secretary

Fisher Phillips; Berkeley Heights (NJ); Hybrid; USD 515,000 - 740,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with profit sharing

Paid time off

Holidays

Telehealth

Wellness programs

Job summary

Fisher Phillips, a premier international labor and employment law firm in New Jersey, seeks a skilled Legal Secretary to support our attorneys and ensure smooth operation. This hybrid, full-time position requires substantial document handling, calendar management, travel coordination, and meticulous time entry.

Ideal candidates have 5+ years of experience, proficiency with Pacer/ECF/Aderant/Concur, and outstanding transcription and listening skills.

Qualifications

• High school diploma required; college degree preferred.
• Minimum five years of experience as a legal secretary.
• Experience with Pacer, ECF, Aderant Expert Time, Docketing Software, and Concur.
• Demonstrated knowledge of legal terminology, legal documents, and legal processes in Litigation.
• Computer proficiency in MS Office (Word, Excel, PowerPoint, Outlook), Document Management Systems, Time Entry, e-filing and database software.
• Dictation transcription required; strong listening skills; proficiency with transcription software (BigHand).

Responsibilities

• Format briefs, pleadings, correspondence and other legal documents.
• File legal documents with state and federal courts (e-filing knowledge required, NJ and NY courts).
• Proofread documents for accuracy and completeness before distribution or filing.
• Maintain and update client files.
• Manage attorney calendars through Outlook and Aderant Milana.
• Organize and coordinate travel arrangements for assigned attorneys.
• Transcribe, enter, review and revise timekeeper timesheets; identify litigation codes.
• Prepare attorney reimbursements and mileage.
• Provide telephone support for attorneys and receptionist relief.
• Review vendor invoices and submit payments to client or accounting.
• Review, scan and organize attorney notes for filing in DMS.
• Participate in timely review and submission of pre-bills and client bills.

Skills

Active listening

Transcription

Dictation

Attention to deadlines

Education

High School Diploma

College degree (preferred)

Tools

Pacer

ECF

Aderant Expert Time

Docketing Software

Concur

MS Office

Document Management Systems

Time Entry

e-filing

Database software

Job description

(New Jersey, Full-time, Hybrid)

Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled and experienced Legal Secretary to join our team. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.

Key Responsibilities

• Formatting briefs, pleadings, correspondence and other legal documents.
• Filing of legal documents with state and federal courts (e-filing knowledge required, NJ and NY courts).
• Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing.
• Update and maintain client files.
• Maintain attorney calendars through Outlook and Aderant Milana (i.e. scheduling appointments, calendaring due dates, etc.).
• Organize and coordinate travel arrangements for assigned attorneys.
• Accurately transcribe, enter, review and revise timekeeper timesheets including consistent identification of litigation codes when applicable.
• Preparing attorney reimbursements and mileage.
• Consistently providing friendly and helpful telephone support for assigned attorneys and/or receptionist relief.
• Reviewing and ensuring accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
• Review, scanning and organization of attorney notes including accurate filing to document management software.
• Participate in the timely review and submission of pre-bills and/or client bills.

Requirements

• Minimum of a high school diploma required (College degree is preferred but not required).
• A minimum of five years of experience as a legal secretary is required.
• Experience with Pacer, ECF, Aderant Expert Time, Docketing Software, and Concur.
• Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate a table of contents and table of authorities.
• Computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook), Document Management Systems, Time Entry, e-filing and database software.
• Candidate must possess exceptional listening skills and proficiency in transcription software to meet deadlines (ie BigHand). Dictation transcription required for this position.

The hourly rate range for this position is $37.89 - $53.74. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

Why Join Us

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.

Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com.

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.