Administrative Assistant

Fisher Phillips LLP; Berkeley Heights, Northern (NJ, KY); On-site; USD 36,000 - 44,000; Full time

Job summary

Fisher Phillips LLP seeks an experienced Administrative Assistant in New Jersey to support attorneys and ensure smooth office operations. The role requires handling expense reports, invoicing, document management, onboarding, and legal support tasks with confidentiality and professional conduct.

The position is hybrid, with 4 days in office and 1 day WFH, offering competitive pay and comprehensive benefits to a candidate with strong MS Office skills and a background in a fast-paced legal

Qualifications

• College degree and minimum of 2 years secretarial or administrative experience in a related environment.
• 3 years legal experience preferred and ability to work in a team-driven setting.
• Proficiency with Microsoft Office; experience with document management and billing systems.

Responsibilities

• Assist in office operations including document management, training tracking, payments, and month-end activities.
• Provide administrative support, prepare expense reports, process invoices, and handle correspondence.
• Support office management, onboarding, and building maintenance coordination.
• Assist attorneys with time entry, document formatting, and general legal support as needed.
• Prioritize tasks, maintain confidentiality, and support meeting logistics, including visits and room setups.

Skills

Microsoft Word

Microsoft Excel

Adobe

Education

College degree

Tools

Concur

Chrome River

Job description

(New Jersey, Full Time – In office 4 days/1 day WFH)

Fisher Phillips, a premier international labor and employment law firm, is seeking an experienced Administrative Assistant to join our team. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.

Key Responsibilities

• Office Operations: Assist in collection, scanning, and saving correspondence in the firm's document management system; Assist with tracking attorneys’ professional training and continuing education certifications; record incoming payments; and support routine month-end accounting and recordkeeping activities.
• Administrative Support: Assist in preparing expense reports, processing invoice submissions, handling correspondence, and providing backup secretarial support such as scanning, copying, and other general administrative tasks.
• Office Management: Help maintain a professional, organized, and fully functional office environment; coordinate maintenance requests and work orders with building management; and provide administrative support for new hire onboarding.
• Legal Assistance: Assist attorneys with time entry and other legal administrative tasks, including preparing routine correspondence from established templates, formatting and revising documents, and providing general legal support as needed.
• Task Management: Prioritize and juggle multiple assignments while maintaining professionalism and confidentiality.
• Visitor and Meeting Coordination: Provide backup reception support as needed, including greeting and assisting visitors, coordinating deliveries, scheduling guest offices and conference rooms, and supporting meeting logistics, including room setup and meal arrangements.

Requirements

• College degree and minimum of 2 years secretarial or administrative experience in a related environment is required; 3 years legal experience is preferred.
• Intermediate-advanced skill level in Microsoft Word, Excel and Adobe.
• Expense Reporting experience preferred (Concur, Chrome River), and accounts receivable experience a plus.
• Experience with working in a team-oriented, collaborative environment.
• Demonstrated problem-solving abilities.
• Knowledge of the firm business process and business operations.
• Proficiency with Microsoft Office software.

The hourly rate range for this position is $26.23 - $31.79. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

Why Join Us

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.

Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com .

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.