Administrative Assistant

Rutgers University; New Brunswick (NJ); Hybrid; USD 53,000 - 77,000; Full time

Benefits offered by this job

Medical coverage

Vacation & leave

Retirement benefits

Educational benefits

Life insurance

Employee discounts

Job summary

Rutgers University – Newark and New Brunswick seeks an Administrative Assistant for the Department of Management Science and Information Systems. The role supports the Department Administrator, faculty, and students across Newark and New Brunswick campuses, with occasional travel between campuses.

The position requires a bachelor’s degree and strong office skills, including budget tracking, payroll processing, and vendor reimbursements. A hybrid work arrangement may be available.

Qualifications

• Requires a bachelor's degree in a related field or equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping, and/or report writing.

Responsibilities

• Provides administrative and clerical support to the Department Administrator/SUPV, Department Chair, other full-time and part-time faculty members, students, and visitors.
• Arranges and coordinates logistics for meetings, seminars, and conferences.
• Makes travel arrangements.
• Assists faculty in teaching, research, and service responsibilities.
• Maintains inventory of departmental supplies and orders supplies as needed.
• Tracks the Departmental and individual faculty budgets.
• Processes payroll for Class 4 employees and student workers.
• Helps faculty with expense reimbursements.
• Performs fiscal support duties related to vendor invoices.
• Completes other work consistent with a basic understanding of the mission, vision, role, and goals of the administrative unit.
• Performs professional work that requires knowledge of general administrative/office management practices and the basic application and use of concepts, theories, and terminology of unit administration.

Skills

Interpersonal skills

Communication

Client service

Attention to detail

Data entry

Microsoft Office

Education

Bachelor's degree in related field

Tools

Microsoft Word

Excel

Access

PowerPoint

Job description

Position Details

Administrative Assistant

Job Category: Staff & Executive - Administrative & Support

Department: Management Science & Informati

Overview

Rutgers Business School-Newark and New Brunswick (RBS) adheres to the principles of academic excellence and cutting‑edge research that defines Rutgers, The State University of New Jersey. RBS is the second largest school at the university, with more than 10,000 students attending undergraduate and graduate programs on campuses in Newark and New Brunswick. Our academic programs prepare students for careers in a variety of business fields, including accounting, finance, data management, entrepreneurship, marketing, and supply chain management. On the graduate level, our Executive MBA and MBA programs, and specialty master's programs allow students to enhance their careers and develop expertise in such areas as quantitative finance, digital marketing, and supply chain analytics. RBS also offers life‑long learning opportunities through its Executive Education and Stackable Business Innovation Programs. The RBS community reflects diverse cultures, backgrounds and perspectives and it embodies the traits reflected in our 4 R's brand: We are fortified in our Resilience, creative in our Resourcefulness, empowered by our Responsibility and strategic in individual and collective Reinvention. Among our strengths is a faculty that represents a mix of distinguished academic scholars and instructors who bring years of corporate experience to their classes, and an alumni network of more than 50,000 that spans the world. Some of our greatest social impact happens as result of the efforts of research centers that support diverse entrepreneurs and business owners, strive for gender equity and advocate for corporations to help address issues such as climate control and health equity. Through our teaching, experiential learning, mentoring and career preparation, RBS is committed to producing skilled professionals and knowledgeable leaders capable of impacting the business world and the future of business in meaningful ways.

Posting Summary

Rutgers University - Newark, an urban public research anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Administrative Assistant who reports to the Department Administrator/Supervisor. Rutgers Business School is seeking an Administrative Assistant for the Department of Management Science and Information Systems at the New Brunswick Campus. Travel among regional campuses is occasionally required. Occasional long hours may be required during high-volume periods.

Position Responsibilities

• Provides administrative and clerical support to the Department Administrator/SUPV, Department Chair, other full-time and part-time faculty members, students, and visitors.
• Arranges and coordinates logistics for meetings, seminars, and conferences.
• Makes travel arrangements.
• Assists faculty in teaching, research, and service responsibilities.
• Maintains inventory of departmental supplies and orders supplies as needed.
• Tracks the Departmental and individual faculty budgets.
• Processes payroll for Class 4 employees and student workers.
• Helps faculty with expense reimbursements.
• Performs fiscal support duties related to vendor invoices.
• Completes other work consistent with a basic understanding of the mission, vision, role, and goals of the administrative unit.
• Performs professional work that requires knowledge of general administrative/office management practices and the basic application and use of concepts, theories, and terminology of unit administration.

Salary Details

Minimum Salary: 52602.480

Mid Range Salary: 64788.980

Maximum Salary: 76975.480

the final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Employment Details

Position Status: Full Time

Working Hours: 37.5

Standard Hours: 37.50

Work Arrangement: Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description: URA-AFT Administrative

Payroll Designation: PeopleSoft

Terms of Appointment: Staff - 12 month

Position Pension Eligibility: ABP

Qualifications

Minimum Education and Experience:

• Requires a bachelor's degree in a related field or equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping, and/or report writing.

Required Knowledge, Skills, and Abilities

• Must possess excellent interpersonal skills, tact, and diplomacy and to maintain a pleasant work environment.
• Must be able to communicate effectively with faculty, staff, students, and outsiders.
• Must have effective client service skills.
• Must be able to work independently, take initiative, and to multi-task under pressure.
• Must have an acute attention to detail.
• Data entry/word-processing/typing skills, working knowledge of spreadsheets and email required.

Preferred Qualifications

• Requires a bachelor's degree or an equivalent combination and/or experience, plus a minimum of two years' experience, preferably in a college or other higher education environment that demonstrates knowledge and understanding of program coordination and administration, record keeping, data organization, and event planning.
• Excellent budgetary skills and record management.
• Outstanding Internet research and computer literacy skills including proficiency in Word, Power Point, and Excel.
• Excellent organizational and communication skill.
• Ability to work in fast paced environment and possess sound judgement and a pleasant and professional demeanor.
• The position requires the ability to prioritize and multi-task, while handling multiple interruptions.
• Occasional traveling between campuses is required.

Equipment Utilized

• Thorough knowledge of Microsoft office, Word, Excel, Access, PowerPoint, faxes, scanners.

Physical Demands and Work Environment

• This job operates in a professional office environment and routinely uses standard office equipment.
• This is largely a sedentary role; however, operation of standard office equipment, bending or standing as necessary, and lifting up to 25 lbs. may be required.

Posting Details

Posting Number: 26ST1935

Posting Open Date: 10/23/2026

Regional Campus: Rutgers University-New Brunswick

Home Location Campus: Livingston (RU-New Brunswick)

City: Piscataway

State: NJ

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement