Accounting Assistant I

Rutgers University; Newark (NJ); Hybrid; USD 60,000 - 88,000; Full time

Benefits offered by this job

Medical, prescription drug, and dental

Paid vacation and holidays

Retirement benefits

Educational benefits

Life insurance

Employee discounts

Job summary

Rutgers, The State University of New Jersey's Newark campus is seeking an Accounting Assistant I for the School of Nursing. The role provides financial support to faculty and research staff, handling grants, budgets, and routine accounting tasks in a collaborative environment.

Working under established procedures, you will manage accounts, process purchases and payroll, prepare financial documents, and coordinate with units across the School of Nursing to ensure accurate, timely reporting and

Qualifications

• Bachelor's degree or equivalent in a related field; minimum two years of grant administration or financial accounting experience.
• Strong communication, written and verbal; ability to draft clear reports and correspondence.
• Proficiency with MS Word, Excel (pivot tables), Access, and PowerPoint; attention to detail.

Responsibilities

• Provide accounting and budget support to faculty, Principal Investigators, and research staff.
• Perform day-to-day accounting, purchasing, payroll, and bill payment tasks.
• Maintain financial records, monitor accounts, reconcile payments, and adjust as needed.
• Prepare grant-related documents: budgets, endorsements, sub-contracts, consulting agreements, and financial reports.
• Collaborate with School of Nursing units (Research, HR, Dean's Office) to coordinate financial, grant, and administrative activity.
• Assist with miscellaneous accounting and administrative matters as needed.
• Perform other related duties as necessary.

Skills

Bachelor's degree

Grant management

Financial accounting

Communication

Attention to detail

Education

Bachelor's degree

Tools

Cornerstone

RAPSS

ECRT

HCM/Payroll

Job description

Position Details

Position Information

The School of Nursing is one of eight schools of Rutgers Biomedical and Health Sciences. As part of the Rutgers Biomedical and Health Sciences division, the School of Nursing (Newark, New Brunswick, and Blackwood) offers unique opportunities in education, research, and practice at a leading national research university which is the state's preeminent, comprehensive public institution of higher education.

Innovative academic offerings include bachelor's, master's, post-master's, DNP and PhD programs that are preparing nurse leaders of today and tomorrow at campus locations in Newark, New Brunswick, and Blackwood, NJ.

Rutgers School of Nursing provides unparalleled opportunities in teaching, scholarship, clinical practice and multidisciplinary collaboration. Innovative academic offerings include bachelors, masters, post-master and doctoral degree programs that are preparing nurse leaders of today and tomorrow.

New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university-wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Accounting Assistant I for the School of Nursing. This position will report to the Finance Program Administrator for Sponsored Projects.

Among the key duties of the position are the following:

• Provides accounting and budget support to faculty, Principal Investigators, and research staff.
• Working under established procedures and guidance, responsibilities include day-to-day accounting, purchasing, payroll, and bill payment functions.
• Performs maintenance of financial records and accounts, monitoring accounts, reconciling payments to accounts, and making appropriate adjustments.
• Prepares documents relating to grants, including budgets, endorsements, sub-contracts and consulting agreements, financial reports and analysis, and other related material.
• Works in close partnership with units across the School of Nursing - including Research, HR, and the Dean's Office - to coordinate financial, grant, and administrative activity.
• Provides assistance on miscellaneous accounting and administrative matters as needed.
• Performs other related duties as necessary.

FLSA: Nonexempt

Grade: 04

Minimum Salary: 59893.480

Mid Range Salary: 73909.480

Maximum Salary: 87925.480

Offer Information: The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status: Full Time

Standard Hours: 37.50

Daily Work Shift: Day

Work Arrangement: Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description: URA-AFT Administrative

Payroll Designation: PeopleSoft

Terms of Appointment: Staff - 12 month

Position Pension Eligibility: ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree in a related field or an equivalent combination of education and experience that demonstrates knowledge and understanding of general accounting principles and practices.
• A minimum of two years of relevant grant administration or financial/accounting experience, particularly supporting grant management.

Required Knowledge, Skills, and Abilities

• Strong communication skills.
• Excellent computer skills and experience using software tools such as Microsoft Word, Excel (pivot tables), Access, and PowerPoint.
• Excellent attention to detail with a high degree of accuracy.
• Strong writing skills sufficient to draft clear and concise correspondence.
• Ability to exercise good judgment and discretion.
• Ability to handle multiple tasks simultaneously, responding flexibly and positively in all circumstances, and to work in a professional/courteous manner with all constituents, including but not limited to Faculty, Staff, Students, and Administrators.
• Strong technical aptitude and comfort working across multiple financial and administrative systems, with the ability to learn new systems quickly and adapt to changing tools, requirements, and processes.
• Consistent, meticulous attention to detail and accuracy in a high-volume, deadline-driven environment.

Preferred Qualifications

• Experience in Higher Education and/or knowledge of the Rutgers University environment and sponsored projects administrative structure.
• Knowledge of Rutgers University policies, guidelines, and processes.
• Experience with all Cornerstone applications, RAPSS, ECRT, and HCM/Payroll.
• Demonstrated ability to master new systems and reporting tools, and to adapt quickly as University systems and processes change

Equipment Utilized

• Standard office equipment and computer software, including Microsoft Word, Excel (pivot tables), PowerPoint, OneDrive and Teams as well as University systems such as the Cornerstone applications, RAPSS, ECRT, and HCM/Payroll.

Physical Demands and Work Environment

• Physical demands are those typical of an office environment.

Posting Details

Posting Number: 26ST1950

Posting Open Date: 10/22/2026

Regional Campus: Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus: Newark (RBHS)

City: Newark

State: NJ

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at http://uhr.rutgers.edu/non-discrimination-statement