Project Administrator - Part-Time (25 Hours/Week)

American Engineering Testing Inc; Rapid City (SD); On-site; USD 30,307 - 33,062; Part time

Benefits offered by this job

Health benefits

Employee Stock Ownership Plan (ESOP)

Professional development opportunities

Job summary

A valued engineering firm in Rapid City seeks a part-time Project Administrator to support engineering teams through project assistance, document management, and client communication. The ideal candidate will demonstrate strong organizational skills and effective communication. This entry-level role involves monitoring project progress, maintaining documentation, and ensuring compliance standards. The position offers a compensation of $22.00 - $24.00 per hour and involves about 25 hours of work per week.

Qualifications

• High School diploma or equivalent required.
• Proficient with Microsoft Office 365 applications.
• Strong organizational, communication, and time-management skills.

Responsibilities

• Support project setup and tracking using project management systems.
• Assist with project milestones and ensure alignment with timelines.
• Monitor project progress and communicate updates.

Skills

Organizational skills

Effective communication

Time-management skills

Proficiency with Microsoft Office 365

Education

High School diploma or equivalent

Tools

Microsoft Office 365

Dynamics

Qest

Job description

About Us

At American Engineering Testing (AET), we believe that people are the heart of innovation. We create an environment that values teamwork, curiosity, and continuous improvement while delivering innovative engineering and consulting solutions. As a 100% employee‑owned firm, we deliver comprehensive testing, analysis, and design to reduce uncertainty in construction projects and offer rewarding work, exceptional training, and career development opportunities.

Job Summary

Project Administrator

1 plays a critical role in supporting engineering and technical teams as an entry‑level position by providing foundational project assistance, document management, scheduling support, and client communication under supervision. This position is responsible for supporting project activities across multiple disciplines, ensuring the smooth execution of projects in alignment with AET’s standards of quality, integrity, and innovation. The ideal candidate will demonstrate strong organizational skills, attention to detail, and effective communication, and contribute to AET’s commitment to high‑quality project delivery and continuous improvement.

Essential Duties and Responsibilities

Reasonable accommodations or workable solutions may be made to enable individuals with disabilities to perform essential functions.

• Support project setup and tracking using AET’s project management systems (e.g., Dynamics, Qest).
• Assist with project milestones, and work assignments, ensuring alignment with project timelines and AET project standards.
• Monitor project progress and communicate updates to supervisors and stakeholders.
• Review and organize project documentation, including contracts, proposals, reports, and client correspondence.
• Ensure all project files are maintained according to AET’s compliance standards and readily accessible.
• Proofread, format, and distribute documents as needed, ensuring accuracy and alignment with AET branding.
• Serve as a secondary point of contact for clients, handling basic inquiries and routing complex issues to appropriate team members.
• Facilitate communication between project teams, clients, and other stakeholders, ensuring all parties are informed of project requirements and updates.
• Utilize project management software and organizational tools to support project tracking and reporting.
• Process invoices, expense reports, and other administrative tasks related to project activities.
• Assist in maintaining calibration and compliance logs for equipment and project‑specific needs.
• Engage in training programs and mentorship opportunities to build technical knowledge and administrative skills.
• Collaborate with multidisciplinary teams to gain exposure to engineering practices and processes.
• May assist in lab processes after proper training and appropriate PPE is acquired. Should not be more than 10% of total hours.

Required Qualifications and Education

• High School diploma or equivalent required.
• Previous administrative or project coordination experience is beneficial but not required.
• Proficient with Microsoft Office 365 applications (Word, Excel, Outlook, PowerPoint).
• Strong organizational, communication, and time‑management skills.
• Ability to work effectively and independently in a fast‑paced, deadline‑driven environment.

Preferred Skills

• Knowledge of construction or engineering terminology.
• Interest in assisting project managers and department managers in everyday tasks.
• Ability to communicate effectively with coworkers, clients, and the general public.
• Experience with AET’s business systems (e.g., Dynamics, Qest, BoreDM).

Pay Transparency

Base compensation is expected to be in the range of $22.00 - $24.00 per hour based on skill set and experience. AET offers a comprehensive benefits package, including health benefits, insurance, Employee Stock Ownership Plan (ESOP), long term savings, paid time off, and professional development opportunities. The selected candidate must be authorized to work for any employer in the U.S. without requiring visa sponsorship now or in the future.

Hours and Schedule

This position is considered part‑time and benefits‑eligible within AET. The role is scheduled for approximately 25 hours per week. Work hours and days may vary based on project needs and department requirements. Specific schedules will be discussed during the interview process.

Work Environment

This job primarily operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. This position will occasionally be required to operate in a field environment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands or fingers, handle or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance, and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Third Party Disclosure

Notice to Third Party Agencies: AET does not accept unsolicited resumes from third party recruiting firms. Absent a signed Service Agreement by AET’s Chief People Officer (CPO), AET reserves the right to pursue and hire these candidates without financial obligation to recruiters or agencies.