Administrative Assistant/Receptionist

Shuttlelift; Green Bay (WI); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Health insurance

401K match

Bonus plan

Paid vacation

HSA plan

Training opportunities

Job summary

ExacTech, Inc. is seeking an Administrative Assistant/Receptionist to be the friendly face of our Green Bay office. This full-time, hourly role blends front-desk duties with essential administrative support across departments.

You will greet visitors, manage a multi-line phone system, and assist with document production, data entry, reports, scheduling, and mailings, while upholding a customer-first attitude and professional discretion.

Qualifications

• High school diploma or GED required.
• 3+ years in administrative, data entry, receptionist or customer service roles.
• Proficient in Microsoft Office (Word, Excel, Outlook) and capable of learning new software.
• Strong multitasking, prioritization, and professional phone etiquette.
• Discretion with confidential information and strong interpersonal skills.

Responsibilities

• Greet visitors, manage front-desk area, and direct calls.
• Assist with reports, data entry, memos, presentations, mailings, and scheduling.

Skills

Excellent communication

Multitasking

Professional phone etiquette

Interpersonal skills

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Department: ExacTech, Inc Location: Green Bay, WI

Job Description

Exactech is excited to be adding an experienced Administrative Assistant/Receptionist to our team. This full-time, hourly position is a dual role. You will be the "face" of our office, greeting visitors and managing our front-desk operations, while also providing critical administrative support to various departments. The ideal candidate is a proactive multitasker with very good communication skills and a customer-first attitude.

As an Administrative Assistant/Receptionist, you will…

• Front-Desk Reception:
  • Greet and welcome guests warmly as they arrive; maintain a professional and tidy lobby area.
  • Manage a multi-line phone system, directing calls and taking detailed messages as needed.
  • Oversee office security by following visitor protocols and managing guest logs.
• Administrative Operations:
  • Assist with document production, including drafting reports, data entry, memos, and presentations.
  • Support inventory, scheduling, and accounting tasks as well as basic data entry, data reporting
  • Assist with incoming/outgoing mail, deliveries, and courier services.

Qualifications & Skills

• Education: High school diploma or GED required
• Experience: 3 +years of experience in an administrative, data entry, receptionist or customer service role.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new office software and office equipment.
• Soft Skills:
  • Professional phone etiquette, clear verbal articulation.
  • Proven ability to multitask and prioritize deadlines in a fast-paced environment.
  • High level of discretion for handling confidential information
  • Strong interpersonal skills and the ability to build relationships across all organizational levels.

Employee Benefits

• Health, dental, vision, and life insurance plans available the first of the month following your date of hire
• Eligibility in our 401K benefit plan with company match after 30 days of employment
• Participation in the company’s semi-annual discretionary bonus plan
• Paid vacation and holidays available upon hire
• Health Saving Account (HSA) plan with employer contribution
• Job training and advancement opportunities

Come experience the ExacTech difference and give yourself the gift of feeling appreciated and valued!

ExacTech is an EOE/AA (M/F/Vet/Disability/Gender Identity/Sexual Orientation) employer.