Administrative Assistant

University of Nebraska–Lincoln; Nebraska; On-site; USD 34,000 - 42,000; Full time

Job summary

University of Nebraska–Lincoln is seeking an Administrative Assistant to support Capital Planning, Construction & Facilities within Nebraska Athletics, located in Lincoln, NE.

The role involves coordinating calendars, scheduling meetings, arranging travel, processing expense reimbursements, answering the main line, greeting visitors, and providing assistance. Strong communication and discretion are essential for handling confidential information.

Qualifications

• Associate’s degree and two years office experience required; equivalent education/experience considered.
• Proficient in Microsoft Office including Outlook, Word and Excel.
• Excellent communication and interpersonal skills.
• Ability to exercise significant discretion when working with sensitive and confidential information.

Responsibilities

• Coordinate calendars and schedule meetings for Capital Planning, Construction & Facilities.
• Arrange travel and process expense reimbursements.
• Answer main line phone, direct inquiries, greet visitors and provide assistance.
• Order office supplies and manage parking requests; process invoices.
• Assist in receiving work orders and project request processes; perform other duties as assigned.

Skills

Outlook

Word

Excel

Communication

Discretion

Office experience

Education

Associate's degree

Job description

University of Nebraska-Lincoln Employment Website

Please see Special Instructions for more details.

Position Information

Position Information

Working Title

Working Title Administrative Assistant

Department

Requisition Number

Requisition Number S_260610

Posting Open Date

Posting Open Date 07/30/2026

Application Review Date: (To ensure consideration, please submit all application materials before review date)

Application Review Date: (To ensure consideration, please submit all application materials before review date) 08/07/2026

Posting Close Date

Open Until Filled Yes

Description of Work

Provide administrative support for Capital Planning, Construction & Facilities at Nebraska Athletics including, but not limited to, coordinating calendars, scheduling meetings, arranging travel and processing expense reimbursements. Answer the main line phone, direct questions to appropriate individuals, greet visitors and provide assistance. Order office supplies, parking requests, processing invoices, manage calendars, assist in the receiving work order and project request process and other duties as assigned.

The University of Nebraska does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation in its programs, activities, or employment. See https://equity.unl.edu/notice-nondiscrimination/.

Minimum Required Qualifications

Associate’s degree and two years office experience required; Equivalent education/experience considered. Proficient in Microsoft Office including Outlook, Word and Excel. Excellent communication and interpersonal skills. Ability to exercise significant discretion when working with sensitive and confidential information.

Preferred Qualifications

The ideal candidate will have work experience in an athletics department. Experience providing administrative support to executive or senior management preferred.

Pre-Placement Driving Record Review Required

Pre-Placement Driving Record Review Required No

Physical Required

Physical Required No

Commercial Driver’s License (CDL) required. Subject to DOT approved pre-employment & random testing for alcohol and controlled substances.

Commercial Driver’s License (CDL) required. Subject to DOT approved pre-employment & random testing for alcohol and controlled substances. No

Criminal History Background Check Required

Criminal History Background Check Required Yes

Job Category (old)

Job Category (old) Office/Service

Job Type

Job Type Full-Time

Alternate Work Schedule (if other than 8-5)

Work Location (City, State)

Work Location (City, State) Lincoln, NE

Position funded by grant or other form of temporary funding?

Position funded by grant or other form of temporary funding? No

If Temporary, indicate end date

Planned Hire Date:

Appointment End Date