Administrative Assistant

CW Resources; Natick (MA); On-site; USD 42,000 - 54,000; Full time

Job summary

CW Resources is seeking an Administrative Assistant to support daily operations at the Natick, MA site. The role focuses on organizing calendars, preparing meeting materials, and maintaining confidential records in line with organizational and government contracting requirements.

The ideal candidate will have at least 2 years in administrative support, strong Microsoft Office skills, and a proven ability to meet deadlines with accuracy and discretion.

Qualifications

• Minimum of 2 years in administrative support, data entry, secretarial, or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office productivity tools.
• Excellent organizational skills with the ability to prioritize and manage multiple tasks.
• Strong communication skills, both written and verbal.
• Strong attention to detail and ability to meet deadlines.

Responsibilities

• Manage calendars, schedules, and meeting logistics for leadership and staff.
• Ensure readiness for meetings with accurate agendas, materials, and documentation.
• Maintain accurate and confidential records in accordance with organizational policies and government contracting requirements.
• Prepare and submit reports, correspondence, and other deliverables on deadline.
• Serve as a point of contact for internal teams, installation personnel, and external partners.
• Assist with visitor access protocols, space scheduling, and required reporting.
• Ensure administrative processes, office supply needs, and facility-related requests are managed in compliance with installation rules and organizational procedures.
• Support data entry, research, and project timelines in coordination with leadership, while identifying opportunities to improve administrative efficiency.

Skills

Office administration

Calendar management

Data entry

Communication

Organizational skills

Education

High school diploma or equivalent

Tools

MS Office

Excel

Outlook

PowerPoint

Job description

Description

We welcome applicants who qualify for the AbilityOne Program. It's a federal program that helps adults with disabilities find jobs and receive support services.

• Location: U.S. Army Natick Soldier Systems Center (NSCC) Building 15 (West side of General Greene Avenue), Natick, MA 01760
• Shift: Hours will vary based on operational needs.

Are you someone who thrives on organization, takes pride in being dependable, and enjoys helping others do their best work? Do you value meaningful work that supports individuals and strengthens communities? If so, we're seeking a reliable, professional, and mission‑aligned Administrative Assistant to join our team in supporting daily operational needs and adults with disabilities.

• Manage calendars, schedules, and meeting logistics for leadership and staff.
• Ensure readiness for meetings with accurate agendas, materials, and documentation.
• Maintain accurate and confidential records in accordance with both organizational policies and government contracting requirements.
• Prepare and submit reports, correspondence, and other deliverables on deadline.
• Serve as a point of contact for internal teams, installation personnel, and external partners.
• Assist with visitor access protocols, space scheduling, and required reporting.
• Ensure that administrative processes, office supply needs, and facility‑related requests are managed in compliance with installation rules and organizational procedures.
• Support data entry, research, and project timelines in coordination with leadership, while identifying opportunities to improve administrative efficiency.

What You'll Need to be Successful:

• Minimum of 2 years of experience in an administrative support, data entry, secretarial, or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office productivity tools.
• Excellent organizational skills with the ability to prioritize and manage multiple tasks.
• Strong communication skills, both written and verbal.
• Strong attention to detail and ability to meet deadlines.