Administrative Assistant

National Capitol Contracting; Bethesda (MD); On-site; USD 50,000 - 55,000; Full time

Job summary

National Capitol Contracting (NCC) is seeking an Administrative Assistant to serve as the first point of contact for employees, visitors, vendors, and other guests entering the facility. Onsite in Bethesda, MD, this role supports front desk duties and the Program Management Office with reporting and document preparation.

Responsibilities include greeting visitors, handling packages, and assisting with meetings and events while maintaining professional, confidential communications and timely

Qualifications

• High school diploma or equivalent required.
• 2+ years in customer service or office administration.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to learn service ticketing and reporting systems.
• Strong communication and professional demeanor.
• Ability to handle confidential information.

Responsibilities

• Greet employees, visitors, vendors, and guests in a friendly, professional manner.
• Serve as the primary front desk contact and provide information about building services and meeting locations.
• Accept incoming packages and notify recipients.
• Support conference and event tasks as needed.
• Assist Program Management Office with recurring reports, calendars, and documents.
• Monitor the service ticketing system and follow up on open requests.

Skills

Customer service

Communication

Multitasking

Professional demeanor

Self-starter

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office

Ticketing systems

Reporting tools

Document management systems

Job description

Position Summary

National Capitol Contracting (NCC) is seeking an Administrative Assistant to serve as the first point of contact for employees, visitors, vendors, and other guests entering the facility. This position provides professional front desk coverage, answers general questions about the building, accepts packages, and directs visitors to the appropriate location or resource. The position also supports the Program Management Office with reporting, service ticket management, document preparation, and other general administrative duties.

This is an ONSITE position located in Bethesda, MD.

Essential Duties and Responsibilities

• Greet employees, visitors, vendors, and guests in a friendly and professional manner.
• Serve as the primary point of contact at the front desk and provide general information about the building, available services, and meeting locations.
• Accept incoming packages and deliveries and notify the appropriate recipient.
• Assist with conference and event support when needed, supporting other event-related administrative tasks.
• Support the Program Management Office with recurring reports, calendars, spreadsheets, and other administrative documents.
• Monitor the service ticketing system for new requests, attendance alerts, urgent outages, and requests for assistance, and follow up on open tickets to maintain accurate records of their status and resolution.
• Perform other administrative, customer service, and event support duties as assigned.

Minimum Requirements

• Ability to obtain and maintain a Public Trust clearance (must be able to pass a criminal background and credit check)..
• High school diploma or equivalent.
• Two or more years of relevant customer service, hospitality, reception, office administration, or related experience.
• Proficiency with Microsoft Office programs, including Outlook, Word, Excel, and PowerPoint.
• Ability to learn and effectively use service ticketing, reporting, and document management systems.
• Excellent customer service skills and a professional, welcoming demeanor.
• Self-starter who can manage multiple priorities and maintain momentum with limited supervision.
• Ability to read, write, and prepare professional communications effectively.
• Ability to handle confidential or sensitive information appropriately.

Preferred Qualifications

• Previous experience supporting a government agency or federal customer.
• Previous front desk, concierge, reception, or administrative support experience.
• Experience using a ticketing service or work-order management system.
• Experience preparing reports, tracking service requests, or supporting a Program Management Office.
• Experience assisting with meetings, conferences, or special events.

Special Position Requirements

Schedule: Monday-Friday, 9am-6pm, with flexibility to meet business needs.

Compensation:

$50,000 - $55,000

The compensation range listed for this position is provided as a good-faith estimate of what the company intends to offer for this role. Actual compensation may vary based on factors such as job responsibilities, education, experience, skills, internal equity, budget, market data, and relevant laws.

NCC provides reasonable accommodations to qualified individuals with disabilities. If you are an applicant that requires a reasonable accommodation, please email us and reference the position in your email.

NCC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristic. E-Verify Employer. VEVRAA Federal Contractor.

NCC is an Equal Opportunity/Affirmative Action Employer (Minority/Female/Veteran/Disabled).

Equal employment opportunity, including veterans and individuals with disabilities.