Administrative Assistant

Roylo Partners; Montgomery (AL); On-site; USD 32,000 - 48,000; Full time

Job summary

Roylo Partners in Montgomery, AL seeks an Administrative Assistant to support document processing and office communication on-site. You will review incoming information, log requests, and ensure paperwork is complete.

Responsibilities include preparing standard correspondence, updating records, scheduling related appointments, and safeguarding documents while maintaining discreet handling of information. A high school diploma suffices; prior admin experience is welcome.

Qualifications

• High school diploma or equivalent required.
• Basic Word and Excel skills are expected.
• Accurate typing and professional telephone communication are important.
• Entry-level administrative experience or volunteering is acceptable.

Responsibilities

• Log incoming forms, letters, and administrative requests.
• Check required fields and supporting documents are present.
• Prepare standard correspondence using approved wording.
• Update registers and retain a record of changes or follow-up.
• Schedule appointments related to outstanding office requests.
• Organize completed documents for secure storage and retrieval.

Skills

Word processing

Excel basics

Typing accuracy

Phone communication

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Some office tasks look simple until a missing reference or an incomplete form delays the next step. Our Montgomery Administrative Assistant will help prevent those delays by checking paperwork carefully and keeping an orderly record of requests.

This is a full-time, on-site position supporting routine document processing and office communication. It is suitable for someone entering administration or transferring experience from a service desk, records function, community organization, or military support assignment.

Give each document a clear next step

You will review incoming information against a checklist, record its status, and forward it to the correct colleague. When something is missing, follow the agreed process for requesting it. Decisions that need professional or managerial approval remain with the relevant decision-maker.

The role involves:

• Logging incoming forms, letters, and administrative requests.
• Checking that required fields and supporting documents are present.
• Preparing standard correspondence using approved wording.
• Updating registers and retaining a record of changes or follow-up.
• Scheduling appointments connected to outstanding office requests.
• Organizing completed documents for secure storage and easy retrieval.

Consistency is a useful skill

We are looking for someone who follows a process reliably while recognizing when an unusual case needs attention. You should be comfortable asking a precise question, checking an answer, and explaining the next administrative step without overpromising.

Basic Word and Excel skills, accurate typing, and professional telephone communication are important. A high school diploma or equivalent is sufficient. Previous administrative experience is welcome, but not a condition of applying. Relevant examples from study or volunteering are also useful.

Keep the record trustworthy

You will work with information that must be handled discreetly. Use the correct files, avoid unnecessary copies, and confirm who is entitled to receive a document. When an error is identified, report it and follow the correction process rather than leaving conflicting records in place.

The workplace is in Montgomery, Alabama, and regular on-site attendance is required. Submit your resume through LinkedIn, highlighting work that involved paperwork, accurate records, or structured customer support. We welcome qualified applicants with varied routes into office work and consider relevant transferable skills alongside employment history.