Administrative Assistant

Montgomery Regional Airport; Montgomery (AL); On-site; USD 34,000 - 42,000; Full time

Job summary

Montgomery Regional Airport is seeking an Administrative Assistant to provide advanced administrative and clerical support to department leadership. The role coordinates office activities, maintains records, and assists with budget tracking and purchasing requests.

You will handle schedules, prepare professional documents, and communicate with vendors and public officials while maintaining confidentiality in a fast-paced environment.

Qualifications

• The Administrative Assistant provides advanced administrative and clerical support to department leadership.
• Maintains accurate records and filing systems and assists with budget tracking.

Responsibilities

• Coordinate office activities and schedules.
• Prepare reports and correspondence.
• Process invoices and purchasing requests.
• Support special projects and handle confidential information.

Skills

Organization

Communication

Multitasking

Microsoft Word

Tools

Microsoft Word

Microsoft Excel

Email/Calendar

Job description

ADMINISTRATIVE ASSISTANT

Pay Grade: A05 FLSA: Non-Exempt

The Administrative Assistant provides advanced administrative and clerical support to department leadership and helps ensure the efficient day to day operation of the department. This position is responsible for coordinating office activities, maintaining accurate records and filing systems, preparing reports and correspondence, assisting with budget tracking, processing invoices and purchasing requests, coordinating schedules, and supporting special projects.

The ideal candidate will be highly organized, detail oriented, and able to manage multiple priorities with minimal supervision. Responsibilities also include communicating with vendors, department representatives, public officials, and members of the public; preparing and proofreading professional documents; maintaining confidential information; and using Microsoft Word, Excel, email, calendars, and other office systems to support department operations.

Candidates should possess strong written and verbal communication skills, sound judgment, excellent customer service skills, and the ability to work effectively in a fast paced environment while meeting deadlines and maintaining accuracy.