Administrative Assistant

Tech One IT; Modesto (CA); On-site; USD 27,552 - 33,062; Part time

Job summary

A healthcare services provider is seeking an Administrative Assistant II for part-time support in their Pharmacy Services department. This role involves managing administrative tasks, timekeeping, and supporting departmental initiatives during a staff member's leave. The ideal candidate will have at least 2 years of relevant experience and proficiency in Microsoft Office Suite. This position is a 6-month contractual temp role based in Modesto, CA.

Qualifications

• Minimum 2 years of administrative support experience, preferably in a healthcare or pharmacy setting.
• Ability to prioritize multiple tasks and work independently with minimal supervision.
• Demonstrated ability to maintain confidentiality and handle sensitive information appropriately.

Responsibilities

• Provide direct administrative support to the Director of Pharmacy Services.
• Manage and process all departmental timekeeping duties accurately.
• Coordinate onboarding and orientation activities for new staff members.

Skills

Microsoft Office Suite proficiency

Strong organizational skills

Excellent written and verbal communication

Attention to detail

Education

High School diploma or equivalent

Associate’s degree preferred

Tools

Workday or similar HRIS/timekeeping systems

Job description

Overview

Location: Memorial Medical Center, Modesto, CA

Department: Pharmacy Services

Schedule: Part Time (0.6 FTE)

Duration: Approx. 6 months (Leave of Absence coverage)

Status: Contractual Temp, Non-Exempt

Base pay range: $20.00/hr - $24.00/hr

This range is provided by Tech One IT. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Position Summary

The Administrative Assistant II provides a variety of professional clerical and administrative support to the Director of Pharmacy Services and the pharmacy department. This role ensures smooth departmental operations by managing timekeeping, staff orientation, and competency tracking while handling confidential information with discretion. The position is critical to maintaining efficiency and compliance during a staff member’s extended leave of absence.

Key Responsibilities

• Provide direct administrative support to the Director of Pharmacy Services and department leadership.
• Manage and process all departmental timekeeping duties accurately and on schedule.
• Coordinate onboarding and orientation activities for new staff members.
• Track training and competency records for all pharmacy staff, ensuring compliance with regulatory and organizational requirements.
• Organize and maintain files, records, and documentation in accordance with established guidelines.
• Prepare, edit, and distribute correspondence, reports, and department-wide communications.
• Serve as a point of contact for internal and external stakeholders, ensuring timely follow-up and prioritization of requests.
• Handle confidential and sensitive information with discretion.
• Support special projects and department-wide initiatives as assigned.

Minimum Qualifications

• High School diploma or equivalent required; Associate’s degree preferred.
• Minimum 2 years of administrative support experience, preferably in a healthcare or pharmacy setting.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to quickly learn department-specific systems.
• Strong organizational and time management skills with attention to detail.
• Ability to prioritize multiple tasks and work independently with minimal supervision.
• Excellent written and verbal communication skills.
• Demonstrated ability to maintain confidentiality and handle sensitive information appropriately.

Preferred Qualifications

• Prior experience supporting a healthcare department or director-level leader.
• Familiarity with timekeeping, staff orientation, and competency tracking processes.
• Knowledge of Workday or similar HRIS/timekeeping systems.
• Position is part-time (0.6 FTE), approximately 24 hours per week.
• Contract duration is 6 months to provide leave coverage.
• Candidate must be available to start promptly to allow overlap and training with the current Administrative Assistant prior to their leave.