Pharmacy Services Administrative Assistant

APR Consulting; Modesto (CA); On-site; USD 29,094 - 41,438; Full time

Job summary

A healthcare staffing provider is seeking an Administrative Assistant II to support the Pharmacy Services team in Modesto. This entry-level contract role requires excellent organizational and communication skills, with responsibilities including timekeeping management and onboarding of new staff. Candidates must have at least a high school diploma and preferably an associate’s degree, along with 2 years of experience in an administrative role, ideally within healthcare environments.

Qualifications

• Minimum 2 years of administrative support experience, ideally in healthcare.
• Proficiency in Microsoft Office Suite and ability to learn specific systems.
• Demonstrated ability to maintain confidentiality.

Responsibilities

• Provide administrative support to the Director of Pharmacy Services.
• Manage and process all departmental timekeeping.
• Coordinate onboarding and training activities for new staff.
• Serve as a point of contact for stakeholders.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Education

High School diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Office Suite

Workday or similar HRIS

Job description

Pharmacy Services Administrative Assistant

Location: Modesto, CA 95355

Position: Administrative Assistant II (Pharmacy Services)

Pay Rate: $25.60/hr

Duration: 26 weeks

Expected Shift: Part Time (0.6 FTE) – approx. 24 hours per week (Mon–Fri, 5 hours per day minimum, occasional 6–7 hours depending on workload)

Position Summary

The Administrative Assistant II provides direct administrative and clerical support to the Director of Pharmacy Services and department leadership. This role is central to maintaining efficient pharmacy operations during a staff member’s extended leave. Responsibilities include managing timekeeping, onboarding, and competency tracking for all pharmacy staff while handling sensitive information with discretion. Flexibility is required, as workload may vary and some days may extend beyond 5 hours (up to 6–7 hours).

Key Responsibilities

• Provide administrative support to the Director of Pharmacy Services and leadership team.
• Manage and process all departmental timekeeping accurately and on schedule, including early start times on payroll close Mondays (every other week).
• Coordinate onboarding, orientation, and training activities for new staff.
• Track training and competency records, ensuring compliance with regulatory and organizational standards.
• Organize and maintain departmental files, records, and documentation.
• Draft, edit, and distribute reports, correspondence, and department-wide communications.
• Serve as a point of contact for internal and external stakeholders; ensure timely follow-up on requests.
• Handle confidential information with discretion and professionalism.
• Support ad hoc projects and departmental initiatives as assigned.

Minimum Qualifications

• High School diploma or equivalent required; Associate’s degree preferred.
• Minimum 2 years of administrative support experience, ideally in a healthcare or pharmacy environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to learn department-specific systems.
• Strong organizational and time management skills; ability to prioritize multiple tasks.
• Strong written and verbal communication skills.
• Demonstrated ability to maintain confidentiality.

Preferred Qualifications

• Experience supporting director-level leaders in a healthcare setting.
• Familiarity with timekeeping, staff orientation, and competency tracking processes.
• Knowledge of Workday or similar HRIS/timekeeping systems.

Additional Details

• Position is onsite at Memorial Medical Center.
• Schedule: 5 hours/day, Monday–Friday minimum; occasional extension to 6–7 hours/day based on department needs.
• Start time generally 9:00 am, with earlier start required every other Monday for payroll close.
• Contract is ~6 months; candidate must be available to start promptly to allow for training and transition before the current assistant’s leave.
• Our client is a large Healthcare Staffing Provider; assignment at one of their affiliated hospitals/healthcare facilities.
• This particular client is requiring that all new hires show proof of vaccination. Accommodations may be made for those with disabilities or religious reasons who cannot obtain a vaccine.
• Since 1980 APR Consulting, Inc. has provided professional recruiting and contingent workforce solutions to a diverse mix of clients, industries, and skill sets nationwide.
• We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Application Note

Don’t miss out on this opportunity. If your experience matches this position, please apply today.

Job Details

• Seniority level: Entry level
• Employment type: Contract
• Job function: Administrative
• Industries: Staffing and Recruiting