Administrative Assistant

Impact Fire Services, LLC; Mobile (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Impact Fire Services, LLC in Mobile, AL is seeking an organized administrative professional to join our team. The role supports district office duties, scheduling inspections, generating reports, and handling receptionist tasks while maintaining schedules and deadlines.

The ideal candidate is proficient with MS Office, detail-oriented, and possesses strong communication and teamwork skills to keep operations running smoothly in a fast-paced environment.

Qualifications

• Proficient with MS Office (Word, Excel)
• Strong organizational and time-management abilities
• Excellent written and verbal communication
• Ability to work in fast-paced office environment
• Attention to detail and data entry accuracy

Responsibilities

• Support the district office administrative duties.
• Manage workflow ensuring that deadlines are met, and work is completed correctly
• Scheduling inspections for field employees
• Implement programs as directed by management, and see the programs through to completion
• Generate memos, emails and reports when appropriate
• Respond to questions and requests for information
• Answer incoming calls and assume receptionist duties

Skills

Detail oriented

Communication skills

Organizational skills

Multi-tasking

Team player

Tools

MS Office

Job description

This position will be out of our Mobile, AL Office.

This individual is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and providing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

JOB RESPONSIBILITIES:

• Support the district office administrative duties.


• Manage workflow ensuring that deadlines are met, and work is completed correctly


• Scheduling Inspections for field employees


• Implement programs as directed by management, and see the programs through to completion


• Generate memos, emails and reports when appropriate


• Respond to questions and requests for information


• Answer incoming calls and assume receptionist duties

JOB REQUIREMENTS:

• Current use of MS Office Suite (Word, Excel) in a proficient manner


• Detail oriented and comfortable working in a fast-paced office environment


• Exceptional communication skills


• Superior organization skills and dedication to completing projects in a timely manner.


• In addition to the above, the most desirable candidate will have:


• Strong interpersonal/communication skills


• Detailed oriented and demonstrate a high degree of accuracy when performing data entry