Office Administrator & Scheduling Specialist

Impact Fire Services, LLC; Mobile (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Impact Fire Services, LLC in Mobile, AL is seeking an organized administrative professional to join our team. The role supports district office duties, scheduling inspections, generating reports, and handling receptionist tasks while maintaining schedules and deadlines.

The ideal candidate is proficient with MS Office, detail-oriented, and possesses strong communication and teamwork skills to keep operations running smoothly in a fast-paced environment.

Qualifications

• Proficient with MS Office (Word, Excel)
• Strong organizational and time-management abilities
• Excellent written and verbal communication
• Ability to work in fast-paced office environment
• Attention to detail and data entry accuracy

Responsibilities

• Support the district office administrative duties.
• Manage workflow ensuring that deadlines are met, and work is completed correctly
• Scheduling inspections for field employees
• Implement programs as directed by management, and see the programs through to completion
• Generate memos, emails and reports when appropriate
• Respond to questions and requests for information
• Answer incoming calls and assume receptionist duties

Skills

Detail oriented

Communication skills

Organizational skills

Multi-tasking

Team player

Tools

MS Office

Job description

Impact Fire Services, LLC in Mobile, AL is seeking an organized administrative professional to join our team. The role supports district office duties, scheduling inspections, generating reports, and handling receptionist tasks while maintaining schedules and deadlines.

The ideal candidate is proficient with MS Office, detail-oriented, and possesses strong communication and teamwork skills to keep operations running smoothly in a fast-paced environment.