Administrative Assistant

Archspm; Minnesota; On-site; USD 21,000 - 30,000; Part time

Job summary

The Church of St. Timothy seeks a part-time Parish Administrative Assistant (0.35 FTE, up to 14 hours per week; non-exempt; not benefit eligible). Schedule: Monday 8:30 a.m.–3:30 p.m., remaining hours to be determined.

Reports to the Business Administrator and works closely with the Pastor, Principal, staff and volunteers. Responsibilities include front office tasks, contributions entry and reporting, liturgical ministry scheduling, Safe Environment oversight, cemetery processing, and basic

Responsibilities

• Front office: Greet visitors, answer phones and parish office email, process mail and calendars.
• Contributions: Enter weekly contributions, review online giving for accuracy, report weekly totals.
• Liturgical ministry: Prepare ministry schedules and coordinate notices for Masses.
• Safe Environment Coordinator duties: Oversee E3, track CMG Connect training and PACE/PRISM reporting.
• Cemetery: Process cemetery funds, print deeds, assist the Cemetery Sexton.
• Bookkeeping support: Code accounts payable, process time sheets, contact vendors.

Skills

Front desk/customer service

Communication

Calendar management

Tools

ParishSOFT Family Suite

CMG Connect

PACE/PRISM

Job description

The Church of St. Timothy seeks a part-time Parish Administrative Assistant (0.35 FTE, up to 14 hours per week; non-exempt; not benefit eligible). Schedule: Monday 8:30 a.m.–3:30 p.m., remaining hours to be determined. Reports to the Business Administrator and works closely with the Pastor, Principal, staff and volunteers.

Responsibilities include:

• Front office: Greet visitors, answer phones and the parish office email, process mail, and maintain parish calendars.
• Contributions: Enter weekly contributions in ParishSOFT Family Suite, review online giving for accuracy, and report weekly totals.
• Liturgical ministry: Prepare ministry schedules three times a year and coordinate volunteer notices for special Masses.
• Safe Environment Coordinator: Oversee Essential Three (E3) for the parish and school, track CMG Connect training and PACE/PRISM reporting, and complete the annual spring report.
• Cemetery: Process cemetery funds, print plot and niche deeds, and assist the Cemetery Sexton.
• Bookkeeping support: Code accounts payable, process time sheets, and contact service vendors.
• Other duties as assigned, including staff meetings and required trainings.