Administrative Assistant

St. Patrick Catholic Parish in Sarasota; Florida; On-site; USD 36,000 - 48,000; Full time

Job summary

St Patrick Catholic Parish in Sarasota is seeking an Administrative Assistant for a full-time, 35-hour work week. The role greets visitors, handles parish communications, and supports the parish office with clerical tasks.

You will maintain registrations, sacraments records, and financial entries while coordinating with the Business Manager and staff. A background check is required and strong MS Office skills are essential.

Qualifications

• High School Diploma or equivalent.
• Minimum 2 years of office experience with similar responsibilities.
• Proficient in Microsoft Office Suite and general office equipment.
• High degree of flexibility to achieve objectives and meet daily demands.
• Effective listener, responsive and supportive towards parishioners, volunteers, and staff.
• Must be able to clear an FBI Level II background check.

Responsibilities

• Screen and route incoming calls promptly and courteously.
• Maintain parish database including new registrations, ministry interests, offertory envelopes, and change of addresses.
• Records weekly Offertory deposits in database and maintains electronic giving system.
• Sort and distribute mail, receive packages, and welcome visitors arriving for scheduled meetings.
• Record payments for intentions, stole fees, office offertory receipts, etc.
• Maintain sacramental records including reporting to other parishes, recording in sacramental books and computer records.
• Meet with families to discuss funeral arrangements, using planning sheet and existing procedures.
• Process sacrament requests (Anointing, Communion, Confession, Baptism and Marriage) and route calls, emails and in-person inquiries to appropriate staff.
• Prepare weekend Mass package including Prayers of the Faithful, announcements, Mass intentions and distribute as required.
• Provide general administrative support for members of the parish office staff.
• Other duties as assigned.

Skills

Microsoft Office Suite

Customer service

Communications

Organizational skills

Education

High School Diploma or equivalent

Job description

Title: Administrative Assistant, Full-time (35 hrs./wk)

Reports to : Business Manager

Location: St Patrick Catholic Parish | Sarasota, FL

Classification: Hourly/Non-exempt

Overview

The Administrative Assistant role is highly visible and provides a welcoming presence at the front desk by greeting and assisting visitors to the Church of St Patrick.

Job Responsibilities

• Screen and route incoming calls promptly and courteously. Answer caller questions and provide assistance when appropriate.
• Maintain parish database including new registrations, ministry interests, offertory envelopes, and change of addresses.
• Records weekly Offertory deposits in database and maintains electronic giving system.
• Sort and distribute mail, receive packages, and welcome visitors arriving for scheduled meetings. Record payments for intentions, stole fees, office offertory receipts, etc.
• Maintain sacramental records including reporting to other parishes, recording in sacramental books and computer records.
• Meet with families to discuss funeral arrangements, using planning sheet and existing procedures.
• Process sacrament requests (Anointing, Communion, Confession, Baptism and Marriage) and route calls, emails and in-person inquiries of such to the appropriate staff member.
• Prepare weekend Mass package including Prayers of the Faithful, announcements, Mass intentions and distribute as required.
• Provide general administrative support for members of the parish office staff.
• Other duties as assigned.

Requirements

• High School Diploma or equivalent
• Minimum 2 years of office experience with similar responsibilities
• Proficient in Microsoft Office Suite and general office equipment
• High degree of flexibility to achieve objectives and meet daily demands.
• Effective listener, responsive and supportive towards parishioners, volunteers, and staff
• Must be able to clear an FBI Level II background check.