Administrative Assistant, Part-time

Diocese of Venice, Inc.; Lake Placid (FL); On-site; USD 17,000 - 30,000; Part time

Job summary

St. James Parish in Lake Placid, FL is seeking a part-time Administrative Assistant for 25 hours per week. The role reports to the Business Manager and supports the parish with a range of administrative duties.

Responsibilities include answering phones, maintaining calendars and the parish website, preparing Mass binders, managing sacramental records, assisting with bulletins, and opening mail. Minimum high school diploma required; AA degree preferred.

Qualifications

• Minimum high school diploma or equivalent.
• AA college degree preferred.

Responsibilities

• Answer phones and direct calls to Pastor and other staff members.
• Maintain Pastor’s Weekly Appointments and Calendar.
• Maintain Parish Event Calendar on website.
• Prepare Weekend and Holy Days of Obligation Mass Binders.
• Maintain Sacramental Registers and ParishSoft entries.
• Manage Ministry Scheduler for all ministries of the Mass.
• Assist DRE with student registrations, sacramental certificates and entries.
• Maintain Mass intention book and payment records.
• Assist bulletin editor with weekend bulletin.
• Open and disburse mail.
• Other duties as assigned.

Education

High school diploma or equivalent

AA degree preferred

Tools

ParishSoft

Job description

Title:Administrative Assistant, Part-time (25 hrs./wk.)
Reports to:Business Manager
Location: St. James Parish | Lake Placid, FL

Classification: Hourly/ Nonexempt

Overview

St. James Parish is seeking a part-time Administrative Assistant. This position is twenty‑five (25) hours per week and supports the parish with administrative duties.

Job Responsibilites

• Answer phones and direct calls to Pastor and other staff members.
• Maintain Pastor’s Weekly Appointments and Calendar.
• Maintain Parish Event Calendar on website.
• Prepare Weekend and Holy Days of Obligation Mass Binders.
• Maintain Sacramental Registers and ParishSoft entries.
• Manage Ministry Scheduler for all ministries of the Mass.
• Assist DRE with student registrations, sacramental certificates and entries.
• Maintain Mass intention book and payment records.
• Assist bulletin editor with weekend bulletin.
• Open and disburse mail.
• Other duties as assigned.

Requirements

• Minimum high school diploma or equivalent, AA college degree preferred.
• 3-5 years of experience in a position of similar duties.