Administrative Assistant

Medsave Healthcare TPA Ltd; Milwaukee (WI); On-site; USD 48,000 - 62,000; Full time

Job summary

Medsave Healthcare TPA Ltd in Milwaukee seeks a proactive Project Coordinator to support project management and office operations. Responsibilities include scheduling, gathering information, preparing packets for field staff, tracking milestones, and maintaining project files while delivering excellent customer service.

You will also manage office marketing tasks, create proposals, handle invoices, maintain databases, purchase supplies, interact with vendors, and generate reports with word

Qualifications

• Bachelor’s degree required.
• Experience in project management or coordination.
• Strong computer skills and research abilities.
• Commitment to customer service.

Responsibilities

• Coordinate and support project management activities from initiation to completion.
• Schedule trips and gather information from customers, databases, and third-party sources.
• Prepare information packets for field personnel and monitor milestones.
• Organize and maintain project files; provide customer service as needed.
• Assist company president and project managers with short-term research assignments.
• Support office marketing by preparing proposals and maintaining databases.
• Prepare invoices and maintain organizational files; purchase office supplies and equipment.
• Interact with vendors and generate reports using word processing, maps, and PDF conversions.

Skills

Project coordination

Customer service

Education

Bachelor's degree

Job description

Firm that conducts housing market research throughout the United States seeking individual to assist with project management, office management duties.

The project management, or coordination, responsibilities include all administrative functions required to plan, initiate, and complete assignments, including: scheduling trips, gathering required information from customers, internal databases, and third party data sources; providing project information packets for field personnel; monitoring completion of project milestones; organizing and maintaining project files, and providing customer service. The project coordinator also will develop and maintain electronic files of informational data and assist the company president and project managers as necessary with short-term research assignments.

The office management function includes implementing company marketing program by preparing marketing proposals and maintaining databases; preparing invoices, maintaining organizational files and records; purchasing office supplies and equipment, and interacting with vendors. The office manager also will help produce reports by word processing, preparing maps and exhibits, and converting documents into PDF format.

Ideal candidates are organized, detail-oriented, self-motivated professionals with a bachelor’s degree, project management experience, strong computer capabilities, research skills, and commitment to customer service.