Legal Assistant

Omiz Staffing Solutions (OSS); Philadelphia (Philadelphia County); On-site; USD 45,000 - 65,000; Full time

Job summary

Omiz Staffing Solutions (OSS) seeks a skilled Legal Assistant to provide administrative and secretarial support to multiple attorneys. You will transcribe documents, review drafts for accuracy, and help manage calendars and travel.

The role requires 3–5 years of legal assistant experience, excellent written and verbal communication, and proficiency in MS Word, Excel, Outlook, and related tools. You will handle confidential information and coordinate with the Legal Operations Supervisor.

Qualifications

• 3–5 years as legal secretary or legal assistant.
• Clear written and spoken communication skills.
• Proficient in MS Word, Excel, PowerPoint and Outlook.
• Knowledge of legal terminology and e‑filing processes.

Responsibilities

• Transcribes legal documents, correspondence, contracts or briefs.
• Reviews and edits documents for accuracy and consistency.
• Manages attorney calendars, schedules meetings, and coordinates travel.
• Keeps clients and staff informed of assignments and deadlines.
• Enters and tracks time per attorney preferences.
• Assists with client bills and coordination with Financial Services.
• Handles confidential information discreetly and professionally.
• Greet clients and provide general administrative support.

Skills

Transcription

MS Office

Calendar management

Attention to detail

Communication

Confidentiality

Education

High school diploma

Tools

MS Word

MS Excel

Outlook

Job description

The legal assistant furnishes administrative and secretarial support for multiple attorneys. Although legal assistants are assigned to specific attorneys, they may occasionally be called upon to provide support to other attorneys as needed. Legal assistants are expected to serve as a resource to the firm as a whole, rather than exclusive support for their assigned attorneys. Legal assistants are expected to perform transcription of legal documents, correspondence, contracts, or briefs. The legal assistant will also be responsible for reviewing and editing prepared documents for accuracy. This position reports to the Legal Operations Supervisor.

Essential Functions:

• Communicates effectively with clients and other external and internal administrative personnel.
• Manages schedules and maintains attorney calendars; coordinates and organizes meetings and travel.
• Understands and prepares and handles e-Filing for various courts (multi-state experience preferred) as warranted.
• Creates and transcribes legal documents, correspondence, contracts or briefs. Proofreads and edits prepared documents for accuracy.
• Enters and closes time per the attorney's preference.
• Edits client bills and manages process along with representative from Financial Services Department.
• Maintains open communication with attorneys and supervisor regarding assignments, workflow and attendance.
• Provides general administrative support as needed, including greeting clients and guests.
• Performs other tasks as required.

Other Functions:

• Understands the practice area(s) in which support is provided.
• Maintains open communication with supervisor regarding assignments, workflow and attendance.

Required Experience, Licenses, Certifications, Abilities, Or Knowledge:

• A minimum of three to five years’ experience as a legal secretary or legal assistant.
• Ability to communicate clearly, both orally and in writing.
• High level of proficiency in Microsoft Office applications including MS Word, Excel, PowerPoint, and Outlook, as well as experience in working with styles and document comparison software.
• Keyboarding speed at least 60 words per minute.
• Ability to prioritize and organize multiple tasks and meet deadlines.
• Attention to detail and problem-solving ability.
• Ability to operate effectively under pressure.
• Understanding of legal terminology.
• Ability to deal discreetly with confidential information.

Educational Requirements:

• High school degree or equivalent.

Working Conditions and Safety Hazards:

• Occasional overtime work may be required throughout the year.