Administrative Assistant

THE JOHN HALL LAW GROUP; Bowie (MD); On-site; USD 38,000 - 50,000; Full time

Job summary

The John Hall Law Group in Bowie, MD, is seeking a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. You will support attorneys, managers, and staff, assist with daily office needs, and help manage general administrative activities.

Key duties include filing, requesting records, contacting clients, coordinating attorney/client appointments, dictation, calendar management, and special projects.

Qualifications

• Excellent written and verbal communication skills
• Ability to organize work and daily tasks efficiently
• Knowledge of office management systems and procedures
• Proficiency with MS Office (Outlook and Word)
• Excellent time management and prioritization
• Strong organizational skills and attention to detail
• Multi-tasking capability
• Administrative experience is a plus

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Provide general support to visitors
• Request medical records & document
• Dictation
• Travel to other office locations periodically

Job description

High-volume law firm looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our attorneys, managers, and employees. Assisting in daily office needs and managing our companies general administrative activities. Administrative Assistant responsibilities may include, but not limited to, maintaining appropriate filing systems, requesting records/documents, contacting clients, assisting with attorney/client appointments, dictation, calendar management, and special projects. The ideal candidate should have excellent oral and written communication skills and be able to organize their work and daily tasks efficiently. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Provide general support to visitors
• Request medical records & document
• Dictation
• Travel to our other office locations periodically

Skills

• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Outlook and MS Word in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Additional qualification as an Administrative assistant will be a plus