Administrative Assistant

Harvard Resource Solutions LLC; Michigan; On-site; USD 50,000 - 60,000; Full time

Job summary

A recruitment agency is seeking an Office Administrator to work in Oakland County. The role encompasses a variety of responsibilities including managing office documents, overseeing supply inventory, and providing administrative support. Candidates should have construction industry experience and a high school diploma, along with proficiency in MS Office and basic math skills. This full-time position adheres to a working schedule of 8:00am - 5:00pm or 7:00am - 4:00pm.

Qualifications

• Construction industry experience strongly preferred.
• Ability to read and interpret documents with intermediate proficiency.
• Strong basic math and critical thinking skills.
• Proficiency in MS Office and PDF.

Responsibilities

• Track and maintain subcontractor insurance certificates.
• Manage the circulation and organization of documents.
• Oversee office filing systems and mail handling.
• Submit Notices of Commencement and prepare permit applications.
• Reconcile company credit card statements.
• Maintain office supply inventory.
• Answer phones and schedule meetings.
• Prepare subcontractor waivers for construction draws.
• Conduct research using city assessor resources.
• Draft letters and memos as needed.

Skills

Construction industry experience

Intermediate document interpretation

Basic math skills

Critical thinking skills

Proficiency in MS Office

Proficiency in PDF

Education

High school diploma

5+ years construction experience

Job description

Harvard Resource Solutions LLC provided pay range

This range is provided by Harvard Resource Solutions LLC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$50,000.00/yr - $60,000.00/yr

Director at Harvard Resource Solutions LLC

We were recently engaged in a new search for an Office Administrator on a direct hire basis for our client in Oakland County.

Location: Oakland County

Title: Office Administrator

Working Arrangement: In office

Hours: 8:00am - 5:00pm or 7:00am - 4:00pm

Salary Range: 50K-60K (Salary depending upon experience and education)

Responsibilities for the Office Administrator

• Track and maintain subcontractor insurance certificates, ensuring compliance before payment release.
• Manage the circulation, filing, and organization of documents across internal departments.
• Oversee office filing systems and handle incoming/outgoing mail.
• Submit Notices of Commencement and prepare permit applications (building, gas, electric), including coordinating drawings.
• Reconcile company credit card statements and match receipts.
• Maintain office and kitchen supply inventory; manage printer/plotter/scanner supplies.
• Answer phones, schedule weekly meetings, and provide general administrative support.
• Prepare subcontractor waivers for construction draws and distribute documents for bidding.
• Conduct research using city assessor and building department resources.
• Draft letters, memos, and other correspondence as needed.

Qualifications

• Construction industry experience strongly preferred.
• Ability to read and interpret documents with intermediate proficiency.
• Strong basic math, critical thinking skills.
• Proficiency in MS Office, PDF.
• Education: High school diploma + 5+ years construction experience.

Seniority level

Associate

Employment type

Full-time

Job function

Administrative