Administrative Assistant

Easter Seals; Media (Delaware County); On-site; USD 38,000 - 46,000; Full time

Job summary

Easterseals southeastern Pennsylvania in Media, PA is seeking an Administrative Assistant to support program operations and staff. You will handle frontline reception, filing, scheduling, and documentation to ensure smooth daily activities.

The role requires detail-oriented, self-directed professionals with good communication skills and the ability to manage multiple tasks in a nonprofit education environment, reporting to the Program Director.

Qualifications

• High school diploma required with 5+ years of relevant admin experience.
• Associate degree preferred and higher education strongly desired.
• Experience in an educational environment is highly desired.

Responsibilities

• Provide administrative support to the department and staff.
• Coordinate communications, documentation, and processes for the department.
• Maintain confidential student files and ensure required records are complete.
• Track special education paperwork, evaluations, reevaluations, and IEPs; notify deadlines and schedule meetings.

Skills

Attention to detail

Strong communication

Organizational skills

Autonomy

Education

High School Diploma

Associate’s Degree preferred

Job description

• Location 468 N Middletown Road,Media, PA, 19063,United States
• Employee Type FT Exempt
• Required Degree High school
• Manage Others No

Contact information

• Email [e-mail]

Description

Easterseals southeastern Pennsylvania is a leading nonprofit provider of disability services. Our programs include Approved Private School, specialized classrooms, summer programs, assistive technology, and early intervention.

Our team combines expertise and passion to deliver high-quality, individualized services that meet the unique needs of each person we serve. Join a community of dedicated professionals committed to making a meaningful impact in a collaborative, inclusive environment.
Be part of our mission to ensure that individuals with disabilities and their families have equal opportunities to live, learn, work, and play in their communities.

The Administrative Assistant will report to the Program Director and be responsible for the following duties:

Essential Duties/Functions:

• Administer administrative support to the department or functions of the organization.
• Coordinate and manage any communications, documentation, systems and interactions on behalf of the department staff and supervisor.
• Communicate with internal staff and external stakeholders as required to provide administrative support for the organization as it relates to their department functions.
• Utilize and organize information in the system or in paper form as needed to document, track, engage, comply and structure both confidential and non-confidential documentation, processes, practices and information on behalf of the organization.
• Oversight of administrative processes and procedures within the organization on behalf of the department, supervisor and/or administration as required.
• Maintain accurate and confidential student files, including required records and documentation; identify missing or incomplete items and follow up with appropriate staff.
• Track special education paperwork and compliance due dates, including evaluations, reevaluations, and IEPs; communicate upcoming deadlines and schedule related meetings as needed.
• Provide front desk coverage, including answering phones, greeting and directing visitors and families, and following established visitor sign-in and building access procedures.
• Coordinate with vendors and service providers to schedule routine building maintenance and necessary repairs, and follow up on completion in collaboration with the supervisor.
• Ensure accountability of compliance, accuracy of information, and complete follow up with any administrative documentation as deemed necessary for the organization.
• Proper time management and follow through in an organized and efficient manner to secure proper due diligence with information and documentation.
• Collaboration within the organization as needed to ensure the administrative processes and practices are completed as needed to support the ongoing day-to-day operation of the related department and staff.

Non-essential duties/functions:

• Assist other positions within the department as a backup or support.
• Complete all special projects that are delegated as administrative functions.
• All other duties as assigned.

Job Requirements

• HS Diploma with 5 or more years of related administrative experience or more required: Associate’s Degree preferred, higher education strongly desired.
• 2 years of department-related experience required for each different position.
• Experience working within an education environment highly desired.
• Ability to perform job functions with a high level of detail, autonomy, accuracy, follow up and organization.
• Strong Communication skills both verbally and written.

If you require an accommodation for any part of this recruiting process, please email [e-mail]

Please review the background check requirements information located on the ’Careers’ page of our website: https://www.easterseals.com/sepa/who-we-are/careers-at-easter-seals/

Easterseals is an equal opportunity provider and an equal opportunity employer.