Administrative Assistant

VibraLife; Mechanicsburg (Cumberland County); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Medical PPO

Dental and Vision

Life insurance

Disability Benefits

401K matching

Tuition reimbursement

Work life balance

Job summary

Vibra Healthcare in Mechanicsburg, PA is seeking an Administrative Assistant to support the leadership team with a range of secretarial duties and project work. The role emphasizes discretion, organization, and effective communication to maintain smooth office operations.

You will assist with scheduling, file management, and back-up coverage, while delivering responsive service to patients, families, and staff in a fast-paced healthcare setting.

Qualifications

• High school diploma or equivalent.
• Minimum one year of clerical experience.
• College degree in Business Administration or related field preferred.
• Current, valid driver’s license preferred.
• Demonstrated ability to utilize Microsoft Office Suite preferred.
• Knowledge of medical terminology helpful.
• Hospital or healthcare office experience preferred.

Responsibilities

• Perform a wide range of complex secretarial duties and coordinate office procedures.
• Serve as primary administrative support to leadership team with projects and special assignments.
• Provide back-up support to other administrative staff as needed.

Skills

Organizational skills

Prioritizing

Analytical skills

Communication skills

Interpersonal skills

Customer service

Education

High school diploma

College degree in Business Administration or related field preferred

Tools

Microsoft Office Suite

Job description

Overview

COME BUILD YOUR CAREER WITH VIBRA HEALTHCARE!

We are seeking an Administrative Assistant to join our team!

Hospital Details

VibraLife is a Rehabilitation Center and Senior Living Community comprised of a short-term rehabilitation/skilled nursing facility as well as an assisted living unit. Located in Mechanicsburg, Pennsylvania, Vibralife is a beautiful, one-story, state-of-the-art facility that includes the Vibra Rehabilitation Center and Vibra Senior Living. Expertly designed to address comprehensive care and living needs post injury or illness, VibraLife delivers a fully integrated care continuum for both patients and residents.

Responsibilities

Responsible for performing a wide range of complex secretarial duties and coordinating a multitude of office procedures. Serves as primary administrative support to leadership team managers with projects and special assignments as needed. Provide back-up support to other administrative support personnel as needed.

Required Skills:

• High school diploma or equivalent required.


• Minimum one (1) year of previous clerical experience required.

Additional Qualifications/Skills:

• College degree in Business Administration or closely related field preferred.


• Current, valid, and active driver’s license preferred.


• Demonstrated ability to utilize Microsoft Office Suite preferred.


• Demonstrated ability to handle sensitive and confidential information appropriately.


• Hospital or healthcare office experiences preferred.


• Knowledge of medical terminology helpful.


• Experience within a hospital setting working with confidential records and customer service preferred.


• Knowledge of telephone etiquette and use of office equipment.


• Exhibit discretion, good judgement and commitment to excellent customer service.


• Excellent customer service skills, communication skills, and interpersonal skills.


• Must be flexible and responsive to needs of organization and possess ability to balance the needs of multiple priorities.


• Ability to project a professional image.


• Knowledge of regulatory standards and compliance requirements.


• Strong organizational, prioritizing and analytical skills.


• Ability to make independent decisions when circumstances warrant.


• Working knowledge of computer and software applications used in job functions.


• Freedom from illegal use of and effects of use of drugs and alcohol in the workplace.

Qualifications

At Vibra Healthcare, employees are our priority. We are passionate about patient care and consider it a privilege to be able to provide services to patients and their family members. Below is a brief summary of our benefits.

• Medical PPO high and low deductible plans / HSA options as well as HMO options in some markets


• FREE prescription plans


• Dental and Vision coverage


• Life insurance


• Disability Benefits


• Employee Assistance Plan


• Flex Spending plans, 401K matching


• Additional Critical Illness, Accident, and Hospital plans


• Company discounts for mobile phone service, electronics, cell phones, clothing, etc


• Pet Insurance


• Group legal – provides legal assistance with personal legal matters


• Tuition and continuing education reimbursement


• Work life balance

At Vibra Healthcare, our patients are family. Healthcare is constantly evolving, our growing organization is devoted to ensuring that each person in our care feels safe. Our world-class team of driven, passionate healthcare professionals are always focused on service excellence and providing top quality care at the bedside. Our culture fosters engagement, diversity and advocacy. Our goal is to empower our employees and support them in their professional growth while leading them on a path to success within our organization.