Administrative Specialist (DHS)

SimIS Inc.; Suffolk (VA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

Short-Term Disability

Life Insurance

401(k) Savings Plan

Flex Spending Accounts

Tuition Assistance Program

Professional Development

Paid Time Off (PTO)

11 Federal Holidays each year

Job summary

SimIS Inc. in Suffolk, Virginia, is seeking an Administrative Specialist to provide essential administrative support for its program activities. You will play a crucial role in ensuring compliance with government requirements while facilitating communication and logistics among team members and stakeholders.

The ideal candidate will possess a Bachelor's degree in Business Administration, along with a minimum of three years of administrative support experience in a government contracting environment. The position encompasses benefits including Medical, Dental, Vision, and more.

Qualifications

• Minimum 3 years of administrative support experience in government contracting environment.
• Ability to obtain and maintain DHS suitability background check.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate administrative support for all program activities and deliverables.
• Manage document control and version management for all project deliverables.
• Coordinate travel arrangements for field teams and government meetings.
• Support contract administration and deliverable submission processes.

Skills

Government contracting procedures

Document management

Travel coordination

Microsoft Office Suite

Communication skills

Organizational skills

Education

Bachelor's degree in Business Administration or related field

Tools

Project management tools

Job description

ON SITE

Who We Are

Founded in 2007, SimIS Inc. is an innovative information technology solution Veteran Owned Small Business (VOSB) that models future environments, requirements, and capabilities, and then secures the enterprise from internal and external threats compliant with Federal, State, and industry standard governance to ensure client mission success. Our performance standard is “excellence,” with an outcomes‑based, quality focus in our services and products, guided by our core values of honesty (in word and deed), relationships (confidence and trust with clients and partners), teamwork (shared goals, mission, and purpose), loyalty (allegiance to our client and team), and importance of others (work and win as a team).

Job Description

The DHS CBP Program Management Office Directorate (PMOD) serves as the Independent Test Authority (ITA) for CBP acquisition programs and requires comprehensive systems engineering and test and evaluation (T&E) support. SimIS seeks an Administrative Specialist to provide essential administrative support for all program activities, ensuring efficient operations, compliance with government requirements, and effective coordination between team members and government stakeholders. This role requires expertise in government contracting procedures, document management, and coordination of complex logistics including travel, meetings, and deliverable submissions.

Required Knowledge, Skills, And Abilities

• Bachelor's degree in Business Administration or related field
• Minimum 3 years of administrative support experience in government contracting environment
• Experience with government contracting procedures and requirements
• Ability to obtain and maintain DHS suitability background check

Technical Skills

• Proficiency in Microsoft Office Suite and project management tools
• Knowledge of document management and version control systems
• Understanding of travel coordination and logistics management
• Familiarity with government reporting requirements and deadlines
• Excellent written and verbal communication skills
• Strong organizational and time management abilities

Key Responsibilities

• Coordinate administrative support for all program activities and deliverables
• Manage document control and version management for all project deliverables
• Coordinate travel arrangements for field teams and government meetings
• Support meeting coordination, scheduling, and logistics
• Assist with preparation of monthly status reports and administrative documentation
• Maintain project files and ensure compliance with government record‑keeping requirements
• Coordinate with government stakeholders for administrative matters
• Support contract administration and deliverable submission processes
• Manage team logistics and administrative coordination
• Ensure compliance with DHS administrative and security requirements
• Support quality management processes with administrative coordination
• Assist with onboarding and administrative support for new team members

Benefits

• Medical, Dental, and Vision
• Short-Term Disability (at no cost to you) & Long-Term Disability
• Life Insurance
• 401(k) Savings Plan
• Flex Spending Accounts
• Tuition Assistance Program
• Professional Development
• Paid Time Off (PTO)
• 11 Federal Holidays each year

SimIS, Inc. is an EOE / M / F / Disability / VET / Drug Free Employer