Administrative Assistant

Toyota Tsusho America, Inc.; Maryville (MO); On-site; USD 22,000 - 28,000; Full time

Benefits offered by this job

Competitive salary

Bonus opportunities

Paid time off

Health benefits (medical/dental/vision

Flexible spending accounts

14 paid company holidays

401(k) with company contribution

Tuition reimbursement

Job summary

Toyota Tsusho America, Inc. is seeking an Administrative Assistant I to provide foundational clerical support for a department or small team.

You will handle routine office tasks, scheduling, travel and expense support, and document preparation, ensuring smooth daily operations. Ideal candidates have a high school diploma or GED and 0–2 years of administrative experience, with strong Microsoft Office skills, excellent communication, and the ability to multitask and maintain confidentiality in a

Qualifications

• Proficient in basic administrative tasks and office procedures.
• Must be able to type accurately and handle routine correspondence.
• Strong organizational skills and attention to detail are essential.

Responsibilities

• Administrative Support: Manage daily office tasks such as filing, copying, and answering phones.
• Scheduling: Schedule and confirm appointments and coordinate logistics.
• Mail and shipments handling and travel/expense support.
• Document preparation and management: templates, filing, and meeting materials.
• Process invoices, expense reports, and purchase requests.
• Office supplies tracking and reconciliation.
• Basic reporting from standard systems.

Skills

Typing

Verbal & written communication

Time management

Scheduling

Email & phone communication

Document prep & proofreading

Problem-solving

Customer service

Education

High school diploma or GED

Tools

Microsoft Office

Job description

We firmly believe that our employees drive the success of the company! With success in mind as the ultimate goal, we strive to create and provide an environment that offers challenging, stimulating and financially rewarding opportunities. We are looking for The Right One to join our team!

What's In It For You?

• Competitive Salary with Bonus Opportunities
• Paid Time Off
• Comprehensive Medical, Dental and Vision Benefits (Low Premiums!)
• Flexible Spending and Health Savings Accounts
• 14 Paid Company Holidays
• 401(k) with Company Contribution
• Educational Tuition Reimbursement

Summary

The Administrative Assistant I provides essential and foundational administrative and clerical support to a department or small team. Executes routine tasks with established procedures and guidance. This role is a versatile, foundational position designed to keep a department operating smoothly.

Responsibilities

• Administrative Support: Manage daily office tasks such as filing, copying, and answering phones. Screen and redirect telephone and walk in routine inquiries; provide general information.
• Scheduling: Schedule and confirm appointments for clients, customers, or supervisors. Manage calendars, schedule meetings, and coordinate logistics.
• Mail and shipments: process incoming/outgoing mail and small package shipments.
• Travel and expenses: may support travel booking and assist with expense report preparation and receipt collection.
• Document Preparation & Management: Prepares routine correspondence/pre-established templates; maintains electronic files; copy, collate, assists with the assembly and distribution of materials. May assist with the preparation of presentation materials and documents. Support meeting preparation (agendas, materials, notes).
• Process invoices, expense reports, and purchase requests.
• Office Support: track and order office supplies; reconcile packing slip.
• Basic reporting: run routine reports from standard systems; ensure data accuracy.
• Compliance and confidentiality: follow company policies, handle confidential information appropriately.

Education Required

• High school diploma or GED

Experience Required

• 0 - 2 years of administrative experience

Knowledge

• Basic understanding of office procedures and administrative practices.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Basic knowledge of business correspondence formatting.
• Understanding professional workplace etiquette.
• Awareness of confidentiality requirements.

Skills

• Proficient typing skills.
• Strong verbal and written communication abilities.
• Time management and organizational capabilities.
• Basic calendar and scheduling coordination.
• Effective email and phone communication.
• Document preparation and proofreading.
• Basic problem-solving abilities.
• Customer service orientation.

Ability To

• Follow instructions accurately and completely.
• Work cooperatively with diverse team members.
• Adapt to changing priorities and multitask effectively.
• Learn new software and systems quickly.
• Maintain attention to detail in routine tasks.
• Work independently with minimal supervision on assigned tasks.
• Handle sensitive information with discretion.
• Maintain professional demeanor under pressure.

Our company is proud to be an equal opportunity employer! It is the policy and commitment of the company to maintain a work environment that provides equal employment opportunity (EEO) for all its employees and applicants. We are committed to providing equal employment opportunities without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, pregnancy, national origin, age, marital/domestic partner status, veteran status, disability, genetic information or any other applicable lawfully protected basis. This policy applies to all terms and conditions of employment. We seek to employ individuals qualified for a position by virtue of job-related educational standards, training, experience, and personal qualifications.

Toyota Tsusho America, Inc. (TAI) is a multi-market, multi-business enterprise which has been operating in North America for over 60 years. Based on both the heritage and the global vision of our parent company, Toyota Tsusho Corporation, we have greatly expanded upon our traditional trading business model by developing new manufacturing, intermediate goods processing, and logistics activities in United States, Canada, Mexico, and the Caribbean. TAI is a North American leader in procurement, processing, recycling, and supply chain management, with deep expertise in the automotive sector. With a team of over 8,000, TAI delivers value on every level, addressing business and social challenges and driving innovative, sustainable solutions for a better future.