Administrative Assistant

Bespoke Technologies, Inc.; Maryland; In loco; USD 59.000 - 72.000; Tempo pieno

Descrizione del lavoro

Bespoke Technologies, Inc. is seeking an Administrative Assistant in Annapolis Junction, MD to support SPO operations with calendar management, travel coordination, and essential correspondence for a security-cleared environment.

The role requires TS/SCI clearance, strong Microsoft Office skills, and the ability to handle sensitive information. You will interface with internal teams and external agencies while maintaining databases and tracking actions in CATMS.

Competenze

• Bachelor's Degree in area related to the position.
• TS/SCI Clearance
• 1-3 years of experience in a directly related position

Mansioni

• Provides assistance, phone and desk coverage, daily calendar and read ahead binder, travel support for SPO.
• Provides general administrative support to the SPO including coordination of calendars and preparation of official correspondence.
• Assists in the preparation of time and attendance reports using an automated system and responds to routine information requests.
• Interacts with other internal DCSA directorates and external agencies, proficient with Microsoft Office Suite and PowerPoint.
• Maintains and populates databases and spreadsheets to track workload and SPO requests.
• Monitors SPO task management systems and CATMS to track actions and advise on lead times.

Conoscenze

MS Office

PowerPoint

Formazione

Bachelor's Degree in related area

Strumenti

CATMS

SPO internal database

Descrizione del lavoro

This position requires TS/SCI Clearance. Please do not apply if you do not have an active TS/SCI.**

Salary: $65K

BT-422 – Administrative Assistant

Skill Level: Junior

Location: Annapolis Junction, MD

This position requires TS/SCI Clearance. Please do not apply if you do not have an active TS/SCI.**

Salary: $65K

Responsibilities

• Provides assistance, phone and desk coverage, daily calendar and read ahead binder, travel support for SPO. Coordination of calendars and schedules, preparation, formation, and/or finalization of official correspondence that includes: letters, memoranda, interoffice communications, and staff summary sheets, sensitive or classified reports, as required.
• Provides general administrative support to the SPO which requires coordination of calendars and schedules, preparation, formation, and/or finalization of official correspondence that includes: letters, memoranda, interoffice communications, and staff summary sheets, sensitive or classified reports, as required.
• Assists in the preparation of time and attendance reports for the office by means of an automated system. Resolves problems with this automated system, as well as responds to routine and non-technical requests for information such as reports, suspense dates for matters requiring compliance, forms required to accomplish or request actions in the assigned Division/Directorate, status of actions, and similar information normally available from the files.
• Interacts with other internal DCSA directorates and sometimes outside agencies on a normal basis, as required. Trained and proficient with Microsoft Office Suite, Power Point and able to create a wide variety of documents such as reports, spreadsheets, plan of action and milestones, presentations and information located in SPO’s internal database that may contain controlled unclassified information and/or classified information.
• Responsible for maintaining and populating various databases and spreadsheets with data and information in support of SPO. Required to utilize spreadsheets to track suspense actions and manage workload, facility assignments, and other activities as needed; maintain SPO requests, as required.
• Responsible for assisting in the monitoring of SPO task management systems spreadsheets and Correspondence and Task Management System (CATMS), or other means to track internal and external suspense actions and providing assistance to the assigned Action Officers in determining active, near overdue or overdue actions for each SPO division; responsible for advising and sending reminders to management on lead time or addressing upcoming issues. Required to provide advice on effective management of workload and assignments.

Responsibilities

• Provides assistance, phone and desk coverage, daily calendar and read ahead binder, travel support for SPO. Coordination of calendars and schedules, preparation, formation, and/or finalization of official correspondence that includes: letters, memoranda, interoffice communications, and staff summary sheets, sensitive or classified reports, as required.
• Provides general administrative support to the SPO which requires coordination of calendars and schedules, preparation, formation, and/or finalization of official correspondence that includes: letters, memoranda, interoffice communications, and staff summary sheets, sensitive or classified reports, as required.
• Assists in the preparation of time and attendance reports for the office by means of an automated system. Resolves problems with this automated system, as well as responds to routine and non-technical requests for information such as reports, suspense dates for matters requiring compliance, forms required to accomplish or request actions in the assigned Division/Directorate, status of actions, and similar information normally available from the files.
• Interacts with other internal DCSA directorates and sometimes outside agencies on a normal basis, as required. Trained and proficient with Microsoft Office Suite, Power Point and able to create a wide variety of documents such as reports, spreadsheets, plan of action and milestones, presentations and information located in SPO’s internal database that may contain controlled unclassified information and/or classified information.
• Responsible for maintaining and populating various databases and spreadsheets with data and information in support of SPO. Required to utilize spreadsheets to track suspense actions and manage workload, facility assignments, and other activities as needed; maintain SPO requests, as required.
• Responsible for assisting in the monitoring of SPO task management systems spreadsheets and Correspondence and Task Management System (CATMS), or other means to track internal and external suspense actions and providing assistance to the assigned Action Officers in determining active, near overdue or overdue actions for each SPO division; responsible for advising and sending reminders to management on lead time or addressing upcoming issues. Required to provide advice on effective management of workload and assignments.

Qualifications

• Bachelor's Degree in area related to the position
• TS/SCI Clearance
• 1-3 years of experience in a directly related position