Administrative Assistant

Jobtailor; Marshfield (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

Marshfield Clinic LEAD Center is seeking an administrative support specialist to coordinate daily operations, manage calendars, and handle routine correspondence. You will answer phones, take messages, and prepare meeting notes and presentations.

Responsibilities include payroll timekeeping, supply management, updating policy manuals, and supporting training logistics such as reservations and travel plans. Proficiency in Microsoft Office is required, with a willingness to learn Smartsheet.

Qualifications

• High school diploma or equivalent preferred.
• Knowledge of Microsoft Office.
• Willingness to learn Smartsheet and additional functions.
• Strong organization, customer service, and communication skills.
• Based on facility needs, may require a valid driver’s license and good driving record.

Responsibilities

• Provide administrative support and coordinate activities for the Marshfield Clinic LEAD Center.
• Answer telephones, take messages, and respond to routine questions.
• Compose, type, and distribute meeting notes, correspondence, presentations, billing, reimbursement, and monthly reports.
• Maintain department schedules and vacation calendars.
• Order and dispense supplies.
• Perform payroll functions including timekeeping and submitting to payroll.
• Maintain and update policy and procedure manuals.
• Support training logistics, including reservations, travel plans, roster management, and events.

Skills

Microsoft Office Proficiency

Strong Organization Skills

Customer Service Skills

Communication Skills

Payroll Processing

Education

High School Diploma or Equivalent

Tools

Smartsheet

Job description

• Provide administrative support and coordinate activities for the Marshfield Clinic LEAD Center
• Answer telephones, take messages, and answer routine questions
• Compose, type, and distribute meeting notes, routine correspondence, presentations, billing, reimbursement, and monthly reports
• Maintain vacation schedules and manage department schedules
• Order and dispense supplies
• Perform payroll functions, including maintaining timekeeping information and processing and submitting it to payroll
• Maintain and update company policy and procedure manuals
• Support training logistics, including reservations, travel plans, roster management, and event planning

Requirements

• High school diploma or equivalent preferred
• Applicable experience preferred
• Knowledge of Microsoft Office
• Willingness to learn Smartsheet and additional functions
• Strong organization, customer service, and communication skills
• Based on facility needs, may require a valid driver’s license and maintain a good driving record

Core Competencies

Demonstrates strong organizational and communication skills while providing administrative support, managing schedules, and coordinating training logistics. Proficient in Microsoft Office and willing to learn new tools like Smartsheet to enhance operational efficiency.

Highest-signal resume keywords

• Microsoft Office Proficiency
• Strong Organization Skills
• Customer Service Skills
• Communication Skills
• Payroll Processing

Hard Skills

• Administrative Support
• Payroll Functions
• Timekeeping Maintenance
• Meeting Note Composition
• Report Distribution

Soft Skills

• Strong Organization
• Customer Service
• Communication

Certifications & Qualifications

• High School Diploma or Equivalent

Industry Keywords

• Event Planning
• Department Scheduling
• Policy and Procedure Maintenance
• Supply Management
• Travel Planning

Tools & Technologies

• Smartsheet