Administrative Coordinator

Jobtailor; Minnesota; Hybrid; USD 42,000 - 52,000; Full time

Job summary

Jobtailor in Minnesota seeks an experienced Administrative Assistant to support branch leadership, coordinate meetings and events, manage communications, and handle invoices and vendor relations.

The role requires strong MS Office skills, confidentiality, and ability to work in a hybrid Milwaukee/Minneapolis area environment.

Qualifications

• High school diploma or equivalent required.
• Three years of administrative work or related experience.
• Strong computer skills including Microsoft Office Suite (Word, Excel, PowerPoint).
• Good math aptitude and basic accounting/bookkeeping skills.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities with ability to meet deadlines.
• Strong human relations and customer service skills.
• Ability to maintain a high level of confidentiality.
• Valid driver’s license may be required depending on driving.
• Hybrid work schedule from Milwaukee or Minneapolis metro areas.

Responsibilities

• Provide administrative support to branch leadership, including composing correspondence and memos and creating PowerPoint presentations.
• Schedule, coordinate, and assist with meetings and training logistics, including travel arrangements.
• Coordinate branch and company-wide events, including Health and Wellness events.
• Solicit meeting agenda items and transcribe meeting notes.
• Create and maintain logs, mailing lists, databases, and business reports.
• Develop and distribute branch communications.
• Monitor general email accounts and respond as necessary.
• Forward emails and faxes to appropriate areas.
• Coordinate mail pickup and distribution.
• Enter contract data into Compliance 360 and request contract approvals.
• Order supplies and manage inventory.
• Collaborate with the people leader to onboard new branch hires.
• Help organize the annual budget and track expenses.
• Support Marketing with prospective agent data, territory and underwriting assignment changes, agent profiles, and agency welcome packets.
• Prepare invoices, code accounts payable, and submit invoices for approval.
• Manage day-to-day office condition, deficiencies, bids, repairs, and maintenance.
• Oversee office remodeling, relocation, construction, ergonomics, equipment, and furniture repairs.
• Evaluate purchasing needs and make purchase or lease recommendations.
• Oversee branch emergency and safety plans and employee safety training.
• Troubleshoot network, software, hardware, security system, and phone problems with Corporate IT

Skills

Microsoft Office Suite Proficiency

Administrative Support Experience

Organizational Skills

Customer Service Skills

Verbal Communication

Written Communication

Multitasking

Confidentiality

Log Management

Education

High School Diploma or Equivalency

Valid Driver’s License

Tools

Compliance 360

Email Management Systems

Office Equipment

Network Troubleshooting Tools

Job description

Responsibilities

• Provide administrative support to branch leadership, including composing correspondence and memos and creating PowerPoint presentations


• Schedule, coordinate, and assist with meetings and training logistics, including travel arrangements


• Coordinate branch and company-wide events, including Health and Wellness events


• Solicit meeting agenda items and transcribe meeting notes


• Create and maintain logs, mailing lists, databases, and business reports


• Develop and distribute branch communications


• Monitor general email accounts and respond as necessary


• Forward emails and faxes to appropriate areas


• Coordinate mail pickup and distribution


• Enter contract data into Compliance 360 and request contract approvals


• Order supplies and manage inventory


• Collaborate with the people leader to onboard new branch hires


• Help organize the annual budget and track expenses


• Support Marketing with prospective agent data, territory and underwriting assignment changes, agent profiles, and agency welcome packets


• Prepare invoices, code accounts payable, and submit invoices for approval


• Manage day-to-day office condition, deficiencies, bids, repairs, and maintenance


• Oversee office remodeling, relocation, construction, ergonomics, equipment, and furniture repairs


• Evaluate purchasing needs and make purchase or lease recommendations


• Oversee branch emergency and safety plans and employee safety training


• Troubleshoot network, software, hardware, security system, and phone problems with Corporate IT

Requirements

• High school diploma or equivalency


• Three years of administrative work or related experience


• Strong computer skills, including Microsoft Office Suite, Word, Excel, and PowerPoint


• Good math aptitude and basic accounting/bookkeeping skills


• Excellent verbal and written communication skills


• Strong organizational and multitasking skills with ability to meet deadlines


• Strong human relations and customer service skills


• Ability to maintain a high level of confidentiality


• Basic knowledge of the property and casualty industry preferred


• Valid driver’s license with acceptable motor vehicle report per company standards required if driving


• Ability to work a hybrid schedule from the Milwaukee or Minneapolis metro areas

Core Competencies

Demonstrates strong administrative support capabilities, including proficiency in Microsoft Office Suite and effective communication skills. Capable of managing logistics, coordinating events, and maintaining confidentiality while supporting branch operations.

Highest-signal resume keywords

• Microsoft Office Suite Proficiency


• Administrative Support Experience


• Organizational Skills


• Customer Service Skills


• Basic Accounting Skills

Hard Skills

• Microsoft Word


• Microsoft Excel


• Microsoft PowerPoint


• Data Entry


• Basic Bookkeeping


• Log Management


• Report Preparation


• Meeting Coordination


• Inventory Management


• Contract Data Entry

Soft Skills

• Verbal Communication


• Written Communication


• Multitasking


• Human Relations


• Confidentiality

Certifications & Qualifications

• High School Diploma or Equivalency


• Valid Driver’s License

Industry Keywords

• Property and Casualty Industry


• Health and Wellness Events


• Budget Management


• Safety Training


• Event Coordination

Tools & Technologies

• Compliance 360


• Email Management Systems


• Office Equipment


• Network Troubleshooting Tools